President Joan Smith called the meeting to order via telephone at 12:05 p.m. EDT. Also online were Overseer Leroy Watson, Executive Committee member Cheri Watson, Treasurer Jessie Cope, Secretary Richard Weiss, National Grange Legislative Director Burton Eller, National Grange Program Director Loretta Washington and National Grange Operations Coordinator Samantha Wilkins.

TREASURER’S REPORT

Operations Fund current balance at BB&T Bank $2,761.33
Includes two recent new dues deposits totaling $85.00
Kile Fund current balance at PNC Bank $52, 403.87
This includes a recent distribution from the Fund of $11,436.00

There was discussion regarding Potomac’s payment to National for the DC Experience. Potomac guaranteed to cover air fare and incidental travel expenses up to $800.00 for each of the two scholarship winners. Mandy Bostwick inquired whether the remaining $400.00 could be used for other Experience expenses. The discussion focused on what really did we commit to, $1,600 or $2,000? Review of the October 2019 minutes revealed that the motion stated a $2,000 total commitment to National. There was consensus to make that amount available.

MARCH 11, 2020 MEETING MINUTES

These minutes were included in the email meeting notice and did not require reading. The minutes were approved as written.

OLD BUSINESS

401K Plan – Leroy Watson presented this program at the recent Masters’ Meeting. He reported to us that plan implementation is on hold because many rural businesses have closed, and state conventions may be postponed due to COVID-19. There was some discussion on how to structure membership categories. Leroy also reported that at its April 1 meeting, the National Grange board focused on state meeting delays, not the 401K plan.

AG IN THE CLASSROOM – Joan Smith reported that by May 15 a decision will be made regarding the holding of this event scheduled for June.

DICTIONARY PROJECT

Joan has received the dictionaries. She and Amanda are working on which DC schools will receive dictionaries after back in session.

OTHER

T-Shirts – National Grange has “WE ARE ALL IN THIS TOGETHER” T-shirts for sale in its website store. The Grange ID on the shirt is not real prominent, so it should have appeal beyond the Grange. To date fifty shirts have been sold.

National Grange Videos – National Grange is running daily videos on its Face Book site. The videos cover a range of topics.

YOUTH

Rachel is on remote learning and doing a few exercises at home.

GRANGERS IN NEED OR DISTRESS

Harry Massey is suffering from brain disease and has been moved to a group home.

There was no further business and Joan adjourned the meeting at 1:00 p.m. Next meeting May 6 at 12 noon EDT.

Respectfully Submitted,

Richard Weiss, Secretary

President Joan Smith called the meeting to order via telephone at approximately 12:15 P.M. EDT. Also on the line were Overseer Leroy Watson, Executive Committee member Cheri Watson, Secretary Richard Weiss and National Grange Program Director Loretta Washington. 

NEW BUSINESS

DC Experience Potomac

Grange provided $800.00 each for two Grange Youth to facilitate their participation in the National Grange DC Experience program. The funds helped cover air fare and incidentals. One participant was from Washington State, the other from Nevada. Each presented an essay on why they wanted to attend the event. Using her Ag in the Classroom materials, Joan did a cotton ginning project contest in which the participant getting the most seeds from a boll won an AMC movie ticket.

401K Program

At its 2019 convention the Nation Grange passed a resolution giving Granges authority to create 401K programs aimed at the ag community and associated small businesses. Leroy reviewed the program at the Masters’ Conference and is still gathering more input from the states. Masters’ Conference Both Leroy and Joan attended the Masters’ Conference near BWI airport in Maryland. They report that the staff workshops were very well done and appreciated by the participants. Joan pointed out that arranging the state breakout sessions by number of locals in a state resulted in topics and discussions that were very relevant.

Dictionary Project

Potomac Grange will again do the dictionary project. Joan and Jessie are looking at various dictionaries and identifying schools in each quadrant of the city.

YOUTH

Rachel Watson has finished her winter track program and is getting ready for the outdoor season. She runs hurdles and has recently taken up the pole vault.

There were no Grangers in need or distress and the meeting adjourned at 12:45.

Respectfully Submitted,

Richard Weiss, Secretary

Due to the lack of a quorum, there was no official meeting.  The following members discussed the below issues: President Joan Smith, Treasurer Jessie Cope, Loretta Washington and Secretary Dick Weiss.

TREASURER REPORT

Operating Fund current balance at BB&T Bank – $2,749.93
Kile Fund current balance at PNC Bank – $52,167.06

KILE FUND FEES

Joan pointed out that Bank of America management fees on the fund’s 2019 income of approximately $9.600.00 were over $5,600.00, nearly 60%.  When this was brought to the bank’s attention, officials there said the fee would be cut in half.  It appears this has not happened, and Joan will consult with Leroy Watson on going back to the bank on this issue.

WASHINGTON DC EXPERIENCE TRAVEL EXPENSES

One of the participant’s total airline expense of $1,1012 includes her mother’s airfare. The question was how to apply the $800.00 travel expense limit.  There was consensus to apply it to the participants expenses only, which will include her airfare, hotel expense and incidentals and will likely reach the $800.00 limit.

APRIL 8 MEETING

On April 8 Potomac Grange will host its annual tenants’ breakfast to be followed by our monthly meeting at noon.  Joan will prepare chili for lunch.

Joan filled us in on the New Hampshire Fly-in experience and other activities for the remainder of the call.

Good of the Order/Sick or in Need

None currently.

There was no further business and the meeting adjourned.

Respectfully Submitted,

Richard Weiss, Secretary

The meeting was called to order at 12:05 PM by the President, Joan C. Smith. Those in attendance were Jessie Cope, Amanda Brozana-Rios, Loretta Washington, Stephanie Wilkins, David Watson, Dick Weiss, Leroy Watson, Cheri Watson and Burton Eller.

Minutes of our December meeting were read by Worthy Secretary Dick Weiss and approved.

TREASURER REPORT

• BB&T, $2,749.93, Operating account
• Kyle Fund PNC, $53,110.80 balance. The PG#1 NG Revival Camp expenditures were $2,462.10 for the Olympics and the AITC Activities.

COMMITTEE REPORT SUMMARIES

Junior – No report     

Youth – Cheri and Leroy reported that all is going well and that Rachael Watson is now involved in traveling volleyball and many other HS activities. All members were urged to sign up for the Youth sponsored impromptu speaking contest for the Mid-Atlantic Leadership Conf to be held in NJ.

Ag-In-The-Classroom – Joan reported that our PG#1 annual state report had been completed and submitted on 4 Jan. We reported the on the four (4) workshops presented at the NG Revival Camp, the develop of a display board, briefings given at the 2019 Master’s Conf and the NJ Leadership Summit.

Community Service – Loretta reported that the WDC Youth Garden had contacted her and they will be a future guest of PG#1 to share with us our common interest in urban agriculture.

Legislative – Burton updated us on the USMCA Trade Agreement as well as other important issues for the Grange

OLD BUSINESS

• PG#1 Resolution on “Multi-Employer 401k Program” – Leroy provided info that the he and Betsey were meeting with various financial providers seeking more information and options. The NG BoD will meet with the experts in the next 30 days
• WWII Certifications Presented – Amanda reported that two of the PG#1 certificated were presented in December, one in WDC and one in Massachusetts. Both awardees will be featured in the next issue of “Good Day” magazine. A Quilt of Valor was requested by Amanda from their Hqs to be presented to Ruth Black Koczela, 98 yrs., in the near term. 
• PG#1 Roster Update – updated info was provided to Stephanie for publications. Some committees were updated

NEW BUSINESS

• NAITC Annual Dues Request, $300- motion by Amanda 2^ndby Loretta to pay this bill and continue as the WDC state contact
• Fly-In, New Hampshire – approved that Joan will attend this event and it meets the Kyle fund criteria for payment
• Words for Thirds – discussion on this was held and decided to implement in the Fall of 2020. Received a box of various dictionaries for us to review and select an appropriate dictionary. Discussion also resulted in a Thesaurus be provided to each classroom.  Committee: Joan and Jessie
• Mid-Atlantic Grange Leaders Conf (MAGLC) – held at the Holiday Inn, Swedesboro, NJ, March 20-22, info forthcoming.
• NAITC Summit – 30 Mar-1 Apr in Kansas Cit, MO. Motion by Jessie, 2^ndLeroy to provide approx. $700 from the Kyle fund to send Joan and Amanda.
• Grange Month – Wednesday, 8 April, PG#1 to provide breakfast to the building tenants followed by a Chili Lunch regular meeting in the Conf Room. We may also provide an AITC workshop in the afternoon to tenants who can attend and PG#1 members.
• 2020 National Convention – Valley Forge, PA

Good of the Order/Sick or in Need

None currently.

There was no further business and the meeting adjourned.

Respectfully Submitted,

Richard Weiss, Secretary

OLD BUSINESS

• Federal Lifeline Program Extension-Appeal to the Federal Communications Commission to delay continuance of the Lifeline voice-only program and reconsider its 2016 reform order.
• Multi-Employer 401k Program-using its sustaining membership category. National Grange to explore the formation of a multi-employer 401k program addressing retirement needs of small farms and rural businesses.

NEW BUSINESS

JUNIOR/YOUTH GRANGE

Rachel Watson has graduated to full Potomac Grange membership.

Good of the Order/Sick or in Need

None currently.

There was no further business and the meeting adjourned at 2:45 p.m.

Respectfully Submitted,

Richard Weiss, Secretary

President Joan C. Smith called the meeting to order at 12:03 P.M. Participating in the meeting were Overseer Leroy Watson, Executive Committee member Cheri Watson, Legislative Director Burton Eller, Steward Amanda Brozana-Rios, Membership Director Stephanie Wilkins, Treasurer Jessie Cope, National Grange Program Director Loretta Washington, Secretary Richard Weiss and Peggy Johnson.

The September 11, 2019 minutes were approved as read.

TREASURER’S REPORT

First, President Smith reported that she responded to a National Grange 2018 Audit letter requesting status of Potomac Grange’s $25,000 loan to National toward a new cooling system. She confirmed that the loan had been paid on a monthly basis, with 2 months remaining as of Dec 31, 2018.   The loan has been paid in full as of March 2019.

Treasurer Jessie Cope reported the following:

Operating Fund at BB&T Bank is $2,838.93
Kile Fund balance at PNC Bank is $52,421.00

3rd Quarter Dues to be processed in October.

Two (2) new members joined PG#1, they are the NG Foundation Financial Managers

JUNIOR/YOUTH GRANGE

Rachel Watson is in a flora culture class at school.  She recently took 2^nd place at the Deerfield New Hampshire fair for her floral arrangement.  She is Captain of her school’s volley-ball team.  She will turn 17 years old on the 4^th of October.  All PG#1 members wish her a very Happy Birthday.

GRANGE REVIVAL

Joan C. Smith reported that the July Grange Revival held in Ozark, Arkansas had approximately 70 participants.  The Potomac contingent were the only ones living in tents. RVs or Cabins housed the other Grangers.

Potomac sponsored the 15 game Olympics, awarding a total of 225 medals.  Potomac Grange provided 4-Agriculture in the Classroom workshops.  One of the Workshops was “Farming in a Glove” contest seeing who could grow the largest plants during the 5-day Revival, a workshop on “How long does it take to Make a Pizza” which included a pizza lunch for all campers;  a and unique cotton boll seed ginning and wool spinning contests and the last Workshop on “What makes Corn Pop”.

Several towns people from three nearby communities expressed interest in the Grange and Amanda described how they could learn more through E Membership and then move up to creating a local Granges in Arkansas.  

Jessie Cope will make a record of Potomac Grange expenditures from the Grange Revival.

There is consensus to hold the Revival again 20-25 July 2021.  Four states are under consideration. They are Oklahoma, Nevada, Nebraska, and South Dakota with Sturgis, South Dakota being the likely choice.

OLD BUSINESS

2019 National Grange Convention – Joan will have National Grange Foundation Quilt raffle tickets available for convention.

Potomac Grange will not sponsor the FFAR Foster our Future Program in February 2020.

NEW BUSINESS

Resolutions: Two resolutions for presentation by Potomac Grange to National Convention delegates were discussed and voted upon.

• Federal Lifeline Program Extension – Appeal to the Federal Communications Commission to delay discontinuance of the Lifeline voice-only program and reconsider its 2016 reform order. Presented by Burton Eller:  Since 1985, the Lifeline program has provided a discount on phone service for qualifying low-income consumers to ensure they have the opportunities and security that phone service brings. Forty-two percent of Lifeline participants depend on voice-only service, which the FCC plans to phase out in 2020 and replace with more expensive services.  Burton seeks National Grange back-up of his efforts on this issue.

Discussion followed and it was moved and seconded to present this resolution to the delegates at the 2019 National Convention.  The motion passed.

• Multi-Employer 401k Program – Using its sustaining membership category, National Grange explore the formation of a multi-employer 401K program addressing retirement needs of small farms and rural businesses. Participants would also have access to existing National Grange benefit programs and National Grange would create an education program to encourage full Grange membership. Presented by Leroy Watson. The Department of Labor issued new regulations allowing multiple small businesses to form non-profit associations that share administrative costs of 401K retirement programs, something that was difficult under past regulations. The Grange name has been associated with financial institutions such as mutual insurance companies and mutual banks serving rural America. Therefore, formation of a 401K management program for small rural employers is consistent with other National Grange services and benefit programs. For an annual fee, National Grange would manage administrative requirements and coordinate with the investment organization.

Extensive discussion followed. It was moved and passed to present this resolution to the delegates at the National Grange 2019 convention.

Membership Request for FFA Convention:  No action.

G.R.O.W. Club Request: There was consensus to supply the G.R.O.W. Club with items for its silent auction at the 2019 National Convention.  Joan and others to bring items to Convention.

Grange Grassroots Activism Scholarship: Under this scholarship program, Potomac Grange has been asked to grant two $800.00 scholarships for any Youth, Young Adult or Junior to attend the “Washington D.C. Experience,” a program including visits to the Hill, tours of the USDA headquarters and other DC highlights. These scholarships would replace Fly-In scholarships.  This caused considerable discussion.  Ultimately, Amanda Brozana-Rios moved for a one-time total amount of $2,000.00 to fund scholarships covering travel and miscellaneous expenses for this one-time March 2020 Youth and Junior event. .  The motion passed by a 4 to 2 vote with 3 abstentions.

2020 February Fly-in in New Hampshire: Amanda then moved to supply $1,600.00 for Fly-In scholarships. Cheri Watson moved to amend the amount to $2,000, $1600 for travel and $400 for other expenses.  The motion passed as amended.

There was no further business.  The meeting adjourned at 1:40 p.m.  No November meeting due to the NG Convention in Bloomsburg, Minnesota. 

The next meeting will be December 4 at noon.  This will be held in the Gross Conference Room of the National Grange Building and it will be a HAPPY BIRTHDAY PARTY TO CELEBRATE THE ACTUAL DAY THAT THE NATIONAL GRANGE WAS ORGANIZED. 

Respectfully Submitted,

Richard Weiss, Secretary

Secretary Richard Weiss called the meeting to order at 12:12 p.m. via telephone from his home in Washington, DC.  Also on the line were Membership Director Stephanie Wilkins, Legislative Director Burton Eller, Steven Scothorn of First Financial Group and RetireSafe interns Jasmine Boyle and Morgan Bleazezak.

The May 8, 2019 minutes were approved as read.

OLD BUSINESS

Opioid Education Program – All four Grange Youth participants and Young Adult Director Mandy Bostwick were able to cover their own expenses to the Opioid

Education Conference in Dallas, Texas in July.  No funding from Grange Advocacy or Potomac Grange was required.  There will be a follow up conference in DC next February and we are prepared to assist with funding for that conference.  School schedules may pose a follow up conflict.

National Convention – Registration is going well. Loretta Washington and Pete Pompper are working on hotel arrangements.

There was no New Business and the meeting adjourned at 12:25 p.m.

Respectfully Submitted,

Richard Weiss, Secretary

President Joan Smith called the meeting to order via telephone at 2:35 p.m. from the National Grange building in Washington, D.C. Also participating in the meeting were Overseer Leroy Watson, Community Service Director Loretta Washington, Membership Director Stephanie Wilkins, Communications Director Amanda Rios, legislative Director Burton Eller, Executive Committee member Cheri Watson, Secretary Richard Weiss, and new member Paul Rich.

The March 13, 2019 minutes were approved as published on the Potomac Grange web site.

TREASURER’S REPORT

There was no Treasurer’s report at this time.
Richard Weiss will manually calculate Potomac’s first quarter 2019 dues and send the results to National and Potomac’s Treasurer Jessie Cope.

OLD BUSINESS

Grange Month – Loretta Washington reported that the tenants’ breakfast was well attended and quite successful. Brochures developed by Amanda Brozona-Rios about the Grange were passed out and resulted in the sign up of Paul Rich and strong interest from at least two others.

Spring Fling – Speaker for the April 11 Spring Fling was our own Grace Boatright. Grace described the workings of her company Unfold, Inc, a software provider for tracking legislative and regulatory activities. Attendees feasted on Joan Smith’s Italian meal.

NEW BUSINESS

Grange Revival – Joan and Amanda will participate in the Grange Rival July 23 to 28 at the Mulberry Mountain Lodge in Ozark, Arkansas. Participating Granges will cover various function costs. Joan has recommended Potomac sponsor agricultural educational workshops using Ag in the Classroom materials. One would demonstrate cotton ginning all the way from boll to ball and piazza from wheat to slice. Cost of project workshop materials plus the Potomac Grange sponsored Olympic fame event winners’ medals and games items are estimate at $1,200.00. Richard Weiss moved these costs be covered from the Kile Fund. Leroy Watson seconded the motion and it passed.

Opioid education program – Next July a conference to educate youth on opioid addiction prevention will be held in Dallas, TX. Four Grange youth will attend, one each from Texas, Maryland, Rhode Island and New York plus National Grange Youth and Young Adult Director Mandy Bostwick. The conference’s goal is to have these Grange Youth go home and educate other youth and they educate more youth and so on. While participants’ room and board expenses will be covered, they have to raise their own air fare. Grange Advocacy has already voted to cover Mandy’s expenses. Richard Weiss suggested $1,000.00 be put aside from the Kile Fund to cover any short falls in the youth funding. After some discussion, it was moved and seconded to do so.

YOUTH REPORT

Rachel Watson is participating in regional poll vault competition. We will get the outcome at the next meeting.

GRANGERS IN NEED

Our thoughts go out to Stephanie Wilkins’ family over her daughter’s health problems.

There was no further business and the meeting adjourned at 3:40 p.m. The next meeting is scheduled for June 5 at noon. VP Leroy Watson will call the meeting to order as Sister Smith is moving that day to a new home.

Respectfully submitted,

Richard Weiss
Secretary, Potomac Grange #1

Overseer Leroy Watson called the meeting to order via telephone at 12:06 p.m. EDT. President Joan Smith joined the meeting. Also participating in the meeting were Nation Grange President Betsy Huber, Treasure Jessie Cope, Community Service Director Loretta Washington, Membership Director Stephanie Wilkins, Family Activities Director Stephanie Tiller, Communications Director Amanda Rios, Legislative Director Burton Eller, Executive Committee member Cheri Watson, Treasurer Richard Weiss, Chaplain Grace Boatright, Youth and Young Adult Director Mandy Bostwick, Junior Grange Director Samantha Wilkins and Intern Abigail Sharp.

MINUTES

The January 9 minutes were approved with spelling and date corrections, which Stephanie Wilkins will enter when posting the minutes to our web-site.

TREASURER’S REPORT

COMMUNITY SERVICE REPORT

OLD BUSINESS

The Grange Revival will be held July 23 to 28 at Mulberry Mountain in Ozark, Arkansas. Amanda Rios is working on accommodations and grill space.

VARIOUS

Respectfully submitted,

Richard Weiss, Secretary
Potomac Grange #1

President Joan Smith called the meeting to order via telephone at 112:08 p.m. EST.  Also participating in the meeting were Treasure Jessie Cope, Community Service Director Loretta Washington, Membership Director Stephanie Wilkins, Family Activities Director Stephanie Tiller, Communications Director Amanda Rios, Legislative Director Burton Eller, Overseer and Youth Activities Director, Leroy Watson, Treasurer Richard Weiss and guest Peg Landry.

MINUTES

Secretary Weiss read the December 11, 2018 minutes.  They were passed as amended to include the phrase “We continue to search for two teachers to attend.”

TREASURER’S REPORT

A sum of $2,500 was granted to Foster Our Future from the Kile Fund. There is an outstanding bill of $300.00 for annual dues to National Ag in the Classroom (NAIC).  Jessie Cope moved and Loretta Washington seconded to pay the bill from the Kile Fund.  The motion passed.

Discussion followed regarding future NAIC expenses to attend its April 15 to 17 conference in Saratoga Springs, New York. NAIC pays travel and lodging and some meal expenses. Travel expenses include 50 cents mile travel by car.  Registration fee is $50.00 for the first representative and $65.00 for the second. Joan explained that the conference will have speakers, show materials for the classroom and foster good ideas in general. She also pointed out that Potomac is being mentored by the state of Maine NAIC and in the future, she will get more involved in NAIC and the Grange Foundation, as she plans to retire soon.

Jessie Cope moved that Potomac send a second person to the conference and pay the extra expense from the Kile Fund.  There will not be extra travel expense, as they will drive to Saratoga Springs. The motion passed.

COMMITTEE REPORT

Legislative Committee chairman Burton Eller reported that the government shut down will impact Farm Services programs, SNAP programs, school lunch and child nutrition programs.

There were no other committee reports.

OLD BUSINESS

Loretta Washington and Charlene Espenshade will attend the February 5 Foundation for Food and Agriculture “Foster Our Future” event at the Ronald Reagan Building in the afternoon and Joan, Amanda Loretta and Burton will attend in the evening.

The Potomac Grange “Spring Fling” will be held Wednesday, March 6 in the Goss Conference Room from 4:00 p.m. to 9:00 p.m.

NEW BUSINESS

It was moved that the Kile Fund supply $2,000 for the 2019 Fly In.  Burton will use $1,600 for two scholarships and the remainder for miscellaneous expenses such as Congressional Guide books. The motion passed. All Potomac Grange members are invited to the Monday,

April 29 orientation session.

There is good possibility that NJ Granger will be a 2019 intern while a student at American University.

There was no further business and the meeting adjourned at 12:59 p.m.

Respectfully submitted,

Richard Weiss, Secretary
Potomac Grange #1