January 12, 2022 Meeting Minutes

President Joan Smith called the Zoom meeting to order at 12:10 p.m. Also participating were Vice President Leroy Watson, Executive Committee member Cheryl Watson, Treasurer Jessie Patrick, Community Service Director Loretta Washington, Lecturer/Chaplin Mark Gibbons and Secretary Richard Weiss.

After a prayer by Mark, followed by the Pledge of Allegiance.

DECEMBER 8, 2021 MINUTES

Joan asked that the Words for Thirds $96.00 be clarified as for only twenty-four dictionaries not the cost of the entire program

TREASURER’S REPORT

Current balance of Operating Fund at Trust Bank                             $3,405.43
Current balance of Kile Fund at PNC Bank                                       $70,843.16
Deposits to Kile Fund this quarter                                                      $1,610.00 & $3,135,75

OLD BUSINESS

  • World Food Forum – Dick Weiss has been studying the sponsor organization Global Youth. He has not been able to clarify the organization’s position on issues such as GMOs and recommends he just continues to monitor through their mailing list.
  • Grange Month – It was decided not to set an April date for a tenants’ breakfast given the uptick in Corona virus and the building’s sale status. Leroy reiterated that as Potomac Grange we should not communicate information on the building’s sale status. It was noted, the purpose is to publicize the Grange. Betsy will be invited to attend and answer any questions that arise.
  • IRS Status – Leroy continues to work on this with outside council and will keep us up to date.
  • Roster/Member Update – Joan is working with Dick, Jessie and Stephanie on updating Potomac’s roster of officers as well as our membership list. Activities Director position is still open, and several candidates are being considered. Mark has been appointed Chaplain.
  • WDC Experience Review – We have been informed that in addition to the $1,600.00 Potomac Grange volunteered to pay for the Educational Trolley Ride at this event, an additional commitment has been made to pay for two $800.00 scholarships. A check of past meeting minutes shows no such commitment. Given that the scholarship commitment had been published in material about the WDC Experience, a multi-amended motion passed to cover the scholarships with the caveat that this is a one-time payment for 2022 only.

NEW BUSINESS

  • PA Farm Show – Joan passed on volunteering to work in the milk shake booth due to the recent spike in Covid.
  • Presidents Conference – Joan will attend February 17-20 in Myrtle Beach, SC.
  • Ag In The Classroom Conference – None of us has volunteered to attend this March event in Chicago due to Covid. Jessie, who attended in the past, said it is a worthwhile event and will hopefully include virtual participation. Joan will attend either in person or virtual.
  • Words for Thirds – We will distribute dictionaries to DC schools’ third graders during April Grange Month.

There was no further business, no Good of the Order issues, no members sick or in distress and so the meeting adjourned at 1:20 p.m

Respectfully Submitted,

Richard B. Weiss, Secretary
Potomac Grange #1

December 8, 2021 Meeting Minutes

President Joan Smith called the meeting to order at 12:05 P.M. Also online were Overseer Leroy Watson, Executive Committee member Cheri Watson, Treasurer Jessie Patrick, Secretary Richard Weiss, National Grange Sales and Benefits Director Loretta Washington and RetireSafe CEO Mark Gibbons.

After an opening Pledge of Allegiances and prayer, the October 13 minutes passed as corrected to reflect the $599.43 Revival expense paid through the Kile fund was for Revival events, not Joan’s expenses

TREASURER’S REPORT

Operating fund current balance at Trust Bank                                   $3,405.43
Kile Fund current balance at PNC Band                                            $68,766.40
Latest receipt from the trust                                                               $1,610.00    
Pending payment to Jefferson Grange for Special Olympics             $100.00

OLD BUSINESS

  • Our resolutions adding a Youth to the Executive Committee and adding $1.00 to dues to fund Youth and Juniors’ Activities were defeated in committee. The Membership Director will develop a plan for the proposed expansion of Junior membership to 0 to 4 years old.
  • World Food Forum-Weiss reported that the Chicago World Food Forum next June is the Wall Street Journal forum, not the Global Youth Forum. He will pursue the possibility of a Grange member participating in the WSJ program and assess the value of joining the Global Youth organization.
  • Grange Month tenants’ event-We decided to wait on setting a date and format for the tenants’ event until more is known about the building sale.
  • The 501c3 status of both Potomac Grange #1 and the Kile Fund has expired. Potomac Grange received a notice from the DC government stating that we a delinquent filing our Sales and Use Tax” report for some years. Jessie said we can just file stating “no taxable income.” Meanwhile Leroy is looking into options of putting both entities under one 501c3 and reincorporating outside DC.

NEW BUSINESS

  • Presidents Conference-Weiss moved we allot approximately $500.00 from the Kile Fund to cover travel, food, and lodging expenses for this February 17-20 Myrtle Beach event.
  • Mid-Atlantic Leaders’ Conference will combine with the Southern States conference and move to June. National Grange staff will participate in each region.
  • AITC-Jane has obtained names of DC teachers and will contact them directly regarding Ag In The Classroom programs. She may need approximately $1,000.00 from the Kile Fund for AITC materials.
  • Words for Thirds-Potomac Grange will distribute twenty-four dictionaries to students in two NE and SE DC schools. Estimated cost for twenty-four dictionaries is $96.00.  This is not the total donation to the program.
  • Joan, Stephanie Wilkins, and Dick Weiss will update the Potomac Grange roster and membership list for submittal to the National Grange.

There were no items for the Good of the Order and no members sick or in distress. The meeting adjourned at 1:20 p.m

Respectfully Submitted,

Richard B. Weiss, Secretary
Potomac Grange #1

October 13, 2021 Meeting Minutes

President Joan Smith called the meeting to order at 12:10 p.m. Initially on the line were Treasurer Jessie Cope, Executive Committee member Cheri Watson, and Secretary Richard Weiss. Stephanie Wilkins and Amanda Brozana joined later.
 

TREASURER’S REPORT

Current Operating Fund at Truist Bank $3,453.43
Current Kile Fund at PNC Bank $67,260.40
Recent Deposit $3,135.75
Recent check for Joan’s Survival expenses $599.43
Pending payment $100.00

OLD BUSINESS

  • Joan called for a decision whether to resubmit two Potomac Grange resolutions that did not pass at last year’s annual meeting. One called for adding a Youth member to the Executive committee and the other to implement a $1.00 addition to member dues to fund Youth activities. Cheri Watson agreed to resubmit provided there is no change in the wording. There is no change. There was consensus to resubmit.
  • Kile Fund 2020 annual report: The fund received $2,958 a quarter plus an extra $6,000 payment in November for total 2020 receipt to $17,832.

NEW BUSINESS

  • World Food Forum. It was suggested that Potomac consider supporting a National Grange youth’s participation in next year’s World Food Forum. Sheri opined that if we do so that person would need to follow up their participation with presentations to at least national and regional meetings communicating what they learned and how it benefits the Grange. (In a subsequent conference call Betsy, Joan and Dick decided Dick will find out more about the World Food Forum and subsequently recommend how to proceed.)
  • Amanda recommended that Potomac submit to the Annual Convention a resolution adding 0to4 year olds to the count of Family memberships. We will vote by email.

OTHER

  • No meeting in November.
  • We will plan to resume our tenants’ party in April 2022 with our April meeting to follow the party.

There was no further business and Joan adjourned the meeting at 12:50 p.m.

Respectfully Submitted,

Richard B. Weiss, Secretary
Potomac Grange #1

July 14, 2021 Meeting Minutes

President Joan Smith called the Zoom meeting to order at 12 noon from her car. Also present on the call were Flora Stephanie Wilkins, Steward Amanda Brozana Rios, Secretary Richard Weiss and RetireSafe CEO Mark Gibbons.
 
(Contact with Joan was lost and Weiss chaired the meeting.)
 

The June 9, 2021, minutes were approved as read.

TREASURER’S REPORT

No Report.

OLD BUSINESS

NAITC Conference

Amanda presented Potomac Grange’s annual Teacher of the Year” award to Serita Blankenship from Kansas at this conference in Des Moines, Iowa. Amanda noted that many of the attendees were not ag teachers but simply teachers looking for interesting material for their classrooms.  Conference topics included virtual farm tours.

Membership and Dues

Secretary Weiss has sent out dues notices to members in arrears.  For those behind just a year or two, the notices asked for past dues.  Some plain renewal requests also went out.  We will see results in the next Treasurer’s report.

Kile Fund IRS Status

No update at this time.

Grange Revival

To date, 142 Grangers have signed up to participate.  This is double last year’s total participation.  The week’s schedule is rather open as people may want to do their own thing after a year of being couped up. On Friday of the week, there will be a trip to Mount Rushmore. Grangers who are veterans will be stand among other veterans being honored during the traditional lighting ceremony.  An unrestricted $500.00 grant from the Colorado State Grange will likely help cover food costs.

Telethon Results

The Telethon raised $23,470.00 for the National Grange Junior and Youth programs.

National Session

Due to lack of a quorum, votes on two resolutions and Potomac Grange’s delegate to the Session will carry over to the September 8th meeting.  Secretary Weiss commented on our need to increase meeting participation.

There was no further business and the meeting adjourned at approximately 12:45 pm.

No meeting in August. Next meeting will be September 8th at noon.

Respectfully Submitted,

Richard B. Weiss, Secretary
Potomac Grange #1

June 9, 2021 Meeting Minutes

President Joan Smith called the Zoom meeting to order at 12:08 p.m. ET. Also participating were Overseer Leroy Watson, Executive Committee member Cheri Watson, Treasurer Jessie Cope and Secretary Richard Weiss.

The May 12, 2021, Meeting Minutes were approved as read.

TREASURER’S REPORT

BB&T Operating Account current balance:                        $3,536.74
 
PNC Kile Fund account current balance:                           $67,692.33

This is only $2.00 lower than last month and represents a monthly fee.  Jessie does have outstanding checks that will be reflected in next month’s statement.

OLD BUSINESS

Kile Fund and the IRS

Leroy is still dealing with paperwork.

Grange Revival

To date there are 121 participants. Joan will need to purchase enough additional daubers and bingo cards to cover an estimated 20 games played over 7 days.
Richard Weiss moved, and Leroy Watson seconded that $200.00 be spent from the Operating Fund to purchase twenty Amazon $10.00 gift cards for game winners. Because the meeting lacked a quorum, this vote will be turned over to the Potomac Grange #1 Executive Committee.

Harry Massey Contribution to Grange Foundation

This $1,000.00 contribution in Harry’s name is on of the Kile pending payments. Leroy reports that Harry’s family is very appreciative.

PG#1 Membership and Dues

In reviewing his records, Weiss determined he had not kept members up to date on their dues. A document sent to Joan, Jessie and Stephanie revealed that. After some discussion, it was decided that Weiss will contact arrears members individually and ask them to pay past years as well as current and future years.

NEW BUSINESS

NAITC Conference
 

Amanda will not have to pay the $435.00 registration fee requested by NAITC in order to present a teacher’s award at this conference. She will have to pay for her breakfast.

Virtual Telethon
 

Saturday’s telethon raisebd $21,050 for the Youth and Junior programs through the Grange Foundation. A portal through which to make contributions remains open for a few days.

National Session
 

Two Potomac Grange resolutions that did not make it out of committee at the 2020 National Session were on today’s agenda for discussion as to whether to bring them up again at the 2021 Session. Due to the lack of participants in today’s meeting, it was decided to postpone the discussion to our July meeting.

Joan will be available to be Potomac Grange’s delegate at the 2021 Session. That, too, will be put on the July meeting agenda.

There were no “Good of the Order” issues nor members sick or in distress and the meeting adjourned at 1:05 p.m.

Next meeting July 14 at noon. No meeting in August. September meeting the 8th at noon.

Respectfully Submitted,

Richard B. Weiss, Secretary
Potomac Grange #1

May 12, 2021 Meeting Minutes

President Joan Smith called the virtual meeting to order at 12:04 ET.  Also participating were Steward Amanda Brozana Rios, Treasurer Jessie Cope, Board member Cheri Watson, Secretary Richard Weiss, members Samantha Wilkins, Mark Gibbons, and Kennedy Gwin, and joining later Overseer Leroy Watson.

The March 10, 2021 meeting minutes were approved as read.

TREASURER’S REPORT

BB&T Operating Account current balance:                        $1,536.47
PNC Kile Fund account current balance:                           $67,698.33

 
All Kile Fund checks have cleared. Last deposit was $3,135.75 on 3/26. Net income for the Mid-Atlantic Leaders Conference was $615.78. Total expenses were $1,850.73 with the remainder covered by the Kile Fund.

OLD BUSINESS

Grange Revival: To date, there are104 attendees signed up. Potomac will not do the Olympics this year. Instead, we will run Bingo. We have some cards and daubers left from the Mid Atlantic Leaders Conference. Joan will purchase more and ship them to Sturgis, SD. Amanda noted there will be free entry and travel to Mount Rushmore. Potomac will be recognized as a Revival sponsor.

 
Kile Fund IRS Status-Leroy Watson: Leroy is getting paperwork together before hiring outside help which he feels will be necessary.
 
NEW BUSINESS

NAITC Conference-June 27-July1, Des Moines, Iowa:

 
Joan will attend virtually for a $50.00 registration fee. Amanda will be traveling close to Des Moines on National Grange business and can hop into the conference to make our annual teacher award. Ag in the Classroom wants a $435.00 conference registration fee for her to do so. Joan has never paid a registration fee to attend the conference because we are a $3,700.00 a year sponsor. It was decided to have Joan deal with NAITC staff regarding the registration fee. Jessie then moved to support Amanda’s cost to make the presentation at no more than $600.00. After some clarification of Potomac’s potential costs, Jessie amended her motion to reduce the coverage to $50.00 for meals and essentials. Weiss seconded and the motion passed. Cheri suggested Joan also question her $50.00 fee.
 
Grange Foundation TELETHON-Saturday, June 5-12noon to 8:00pm:
 
The Telethon goal is to raise $50,000 for the National Grange Junior and Youth function which is approximately $20,000 short of covering its expenses due to lack of member contributions. Telethon contribution levels with corresponding recognition go as high as $25,000. Leroy advised that the Agate level of $5,000 would conform with Kile Fund guidelines. Amanda moved and Jessie seconded that Potomac make a $5,000 contribution to the Junior and Youth foundation. The motion passed.
 
Leroy moved that Potomac also make a $1,000 contribution from the Kile Fund to the National Grange Endowment fund in memory of former member Harry Massey. Amanda seconded and the motion passed. Amanda also suggested that Potomac consider sponsoring two pages in Good Day magazine.
 
Youth:
 
Rachael recently achieved her career best in the long jump and hurdles. In the Fall she will attend Hofstra University in Hempstead New York.
 
There were no “Good of the Order” issues and no members sick or in distress.
 
The meeting adjourned at approximately 1:16 p.m. Next meeting is June 9 at 12noon.
 
Respectfully Submitted,

Richard B. Weiss, Secretary
Potomac Grange #1

March 10, 2021 Meeting Minutes

President Joan Smith called the Zoom meeting to order at 12:10 p.m. ET.  Also participating were Overseer Leroy Watson, Executive Committee member Cheri Watson, Treasurer Jessica Cope, Secretary Richard Weiss, Steward Amanda Brozana Rios and member Mark Gibbons.

TREASURER’S REPORT

BB&T Operating Account: 2,584.83

There are two membership payments pending. Also, Mid-Atlantic Leaders Conference registration payments will be transferred from the $617.69 PayPal account to the Operating Account from which Conference expenses will be paid.

Kile Fund: $65,821.83

It appears that Potomac Grange and possibly the Kile Fund have lost 501(c)3 tax exemption status for failing to submit annual filings to the IRS and the DC Government.  There is some confusion as to whether there are two separate EIN accounts or only one covering both entities.

Rectifying the situation may involve outside legal and financial assistance at some cost.  Leroy will oversee the effort.  He made it clear that any costs related to the Kile Fund can legally be paid out of the fund.

Jessie Cope moved to seek professional guidance regarding our tax status and pay and reasonable and customary fees for such assistance from the Kile Fund.  Leroy Watson seconded the motion and the motion passed.

OLD BUSINESS

The virtual Mid-Atlantic Leaders’ Conference takes place March 19 and 20. Sixty-four people have registered so far. Jessie has distributed 51 boxes with bingo cards and daubers, craft materials, community service project items, snacks and a recipe. National Grange Lecturer Chris Hamp may pre-record her presentation because she is administering COVID-19 vaccination shots in upper Washington State.

The 2021 Grange Revival is scheduled for July 20 -25 at the Days End Campground in Sturgis, South Dakota.  Amanda reports that folks are still planning to participate.  Potomac Grange has been asked to again sponsor the Olympics event.  Joan pointed out that this event requires a lot of equipment that must be shipped ahead of time.  She suggested we volunteer to sponsor Bingo Night(s).  Amanda could lug that equipment in her car.

Ag in the Classroom-Joan: In January we filed our annual report to National Agriculture in the Classroom.  Our annual dues to NAITC of $300 was paid and the fee to maintain our DC Website was paid by Jessie.

NEW BUSINESS

Virtual Ag Day Event sponsored by USDA has invited Grangers to participate on March 22.

National Grange Virtual Fly-in is scheduled for April 7.  As there will be no travel involved, Potomac Grange has not been asked for financial support.

National Grange Youth Fund is approximately $3,000.00 short in covering their expenses due to low participation of donations in the Grange Foundation. The program is appealing for support.  There was discussion about contributing to the Youth Foundation from the Kile Fund. While no final decision was made, Jessie recommended that any contribution be direct toward something specific, not just flat-out.

National Grange Month is April.  Due to remaining Covid risks and restrictions, it was decided not to have our annual tenant breakfast.

The Ag in the Classroom Website-Potomac Grange has recently paid for our DC Ag- in-the- Classroom Website.  We can post our materials at no further cost and recently posted and article on farm workers. The site is maintained by the University of Utah.

Membership-There appears to be several prospective new members.  Weiss will send a 2021 dues notice to Kennedy Gwin.

There were no “Good of the Order” issues and there were no members sick or in distress.

The meeting adjourned at approximately 1:10 p.m.

Respectfully Submitted,

Richard B. Weiss, Secretary
Potomac Grange #1

February 10, 2021 Meeting Minutes

Meeting, held via Zoom, called to order at 12:06 p.m. on Feb. 10, 2021.

In attendance was Joan C Smith, Leroy Watson, Jessie Cope, Cheryl Watson, Burton Eller and Amanda Brozana Rios. Brother Dick Weiss called out sick.

TREASURER’S REPORT

BB&T Operating Account: 2,404.83 as of 2/10/21

  • Odd note: Jan. 29 “counter deposit” of $25. Check with membership records or with Stephanie, was likely Burton’s cash dues.
  • In this calendar year, we have not received any new dues except that $25 deposit.
  • A reminder would be ideal with info on when dues would come up (i.e. if we have a few years left or are due now)

Kile Fund: $66,123.53 as of 2/10/21

  • Last Deposit was $2,859 quarterly Deposit in December 2020
  • Recently the $300 check cleared for Ag in the Classroom Annual Dues
  • Another $300 check for annual web-hosting for Ag in the Classroom

MID ATLANTIC GRAGE LEADERS’S CONFERENCE

PayPal account has been receiving incoming money for the Mid-Atlantic Grange Leaders Conference. Jessie requested clarification on where that money will go to since Kile Fund is being used to cover our fees. Proposes we would use the money gathered to give/reimburse Kile Fund or use operating money (from these deposits) first then dip into Kile Fund.

14 people have signed up and paid for MAGLC. Joan is disappointed with the turnout so far. Three other registrants have requested more information.

Joan has been preparing some materials for Goodie Boxes for all Registered attendees and Jessie is prepared to send and distribute.

Leroy has proposed expanding our invitation list. Northeast has already canceled their Regional conference. We can send a direct appeal. All are in favor of sending the same email to the leaders from NE states at least that was sent to all Mid-Atlantic leaders. .

By Feb. 24, we will decide if we are going to hold the conference or if there are too few registrants.

Amanda will provide the instruction/discussion for the Community Service workshop. Joan has gotten Christmas cards to provide for the opportunity and we will include an addressed envelope (to Marlys Halbeisen, 10650 West 45th Avenue, Wheatridge, CO 80033) for people to send the completed cards

OTHER BUSINESS

No scholarships are needed for the Fly-in as it is planned to be virtual.

Junior and Youth Appeal letter has come in. We cannot act because we do not have a quorum.

Meeting was interrupted at 12:43 p.m. (Zoom connection error). Attendees all got back on at 12:44 p.m

YOUTH REPORT

Report from the Watsons on our Grange Youth: Rachel is currently applying to and being accepted to several colleges. We will send her a care package when she goes off to school.

Discussion of Youth program that serves to encourage Home away from Home

There was no further business and the meeting adjourned at 12:53 p.m.

Respectfully Submitted,

Secretary Pro-Temp
Amanda Brozana-Rios

January 14, 2021 Meeting Minutes

President Joan Smith called the Zoom meeting to order at 12:05 EST. Also participating were Flora Stephanie Wilkins, Secretary Richard Weiss, and National Grange Legislative Affairs Director Burton Eller.

MID ATLANTIC GRAGE LEADERS’S CONFERENCE

  • The conference will be held via Zoom Friday, March 19 from 7:30 to 9:30 p.m. and Saturday, March 20 from 8:30 a.m. to 5:00 p.m. with the option to as late as 9:00 p.m.
  • Burton suggested that a possible speaker for Friday might be Nona Bear, a healthcare policy expert who has worked with the Grange. There was agreement that healthcare would be a topic of interest to the conference participants, which include Youth and Juniors.  Burton suggested a half-hour for Nona to speak followed by up to a half-hour for questions.  He will check out Nona’s availability.
  • The Saturday agenda will be as follows: 9:00 to 10:00 a.m.-Junior activities, 10:00 a.m. to 11:00 a.m.-Youth activities, 11:00 a.m. to Noon-Leadership/Membership, Lunch from Noon to 1:00 p.m., 1:00 p.m. to 2:00 p.m.- crafts (when registering, each participant will purchase a $5.00 to $10.00 packet containing craft materials as well as snacks. The packet will be sent to them ahead of time.), 2:00 p.m. to 4:00 p.m.-Advocacy, Lecturer, Community Service, Benefits and Grange Foundation, 4:00 p.m.-wrap-up.

Joan stressed the importance of getting the registration forms out ASAP. She will work with Jessie Cope on this and then Stephanie will target email it to members of the participating states which are Pennsylvania, New Jersey, Maryland, Virginia, West Virginia, Delaware, and Potomac Grange.

OTHER BUSINESS

  • It was agreed to pay at this time the $300.00 annual dues to National Agriculture in the Classroom and our 4th quarter 2020 dues to National Grange.
  • It was decided not to increase Potomac Grange dues in 2021 and Dick Weiss will go ahead and get the 2021 notices out.
  • Burton informed us that he will have four interns this coming semester. One assignment will be working with interns from RetireSafe on a joint grant project.

Next meeting is February 10 at 12 Noon.  There was no further business and the meeting adjourned at 12:55 p.m.

Respectfully Submitted,

Richard Weiss
Secretary, Potomac Grange #1

December 9, 2020 Meeting Minutes

President Joan Smith called the meeting to order at 12:00 noon EST via Zoom.  Also present were Treasurer Jessie Cope, Flora Stephanie Wilkins, National Grange Programs Director Loreta Washington, and Secretary Dick Weiss

Joan set a holiday theme for the meeting with jokes and quizzes about Thanksgiving.

MID ATLANTIC GRAGE LEADERS’S CONFERENCE

  • Scheduled for March 19, 20, 21, 2021 via National Grange Zoom.
  • Agreed to a $10.00 Virtual Meeting charge.
  • Saturday will start with presentations by Youth, Junior and Membership departments.
  • Volunteers: Logistics- Jessie Cope, IT-Stephanie Wilkins, Loreta Washington will present new benefits aimed at youth.
  • Zoom hours: Friday-7:30 to 9:30 p.m., Saturday-8:30 a.m. to 9:30 p.m., Sunday- It was decided not to have programing on Sunday.

TREASURER’S REPORT

Operating fund current balance at BB&C Bank                                 $2,470.83
Kile Fund current balance at PNC Bank                                            $63,568.43

On November 20, the account received a distribution of $6,546.00.

OTHER BUSINESS

  • We need to calculate how much the Kile Fund will owe the Grange Foundation based on our contributions to the “20 in 20” fund.
  • It was passed that Potomac Grange officers be bonded at the level of our checking account.
  • The current officers were re-elected to serve until 2022.
  • The roster will be supplied to National and Grace, who holds two offices, will be asked to update her membership.

Nobody is in distress or need and the meeting ended with quizzes on singers of Christmas songs and happenings of past years.

Meeting Adjourned at 1:05 PM

Respectfully Submitted,

Richard Weiss
Secretary, Potomac Grange #1