April 22, 2014 Meeting Minutes

President Joan Smith called the meeting to order, by phone, at 9:10 a.m. in the 10th floor Saunders Library of the National Grange Building in Washington, DC. Also present present for the meeting was Lecturer, Samantha Johnson; Lady Assistant Steward, Jessie Cope; Steward, Amanda Brozana; Treasurer, Bobbi Rencevicz; Assistant Steward, Austin Miller; Flora, Stephanie Wilkins. Also on the phone, we were joined by Overseer Leroy Watson; and Executive Board Member Cheryl Watson.

Treasurer’s Report  

Kile Fund Investment Account as of March 31, 2014 is $316,360.00
Kile Fund in our PNC Checking Account as April 1, 2014 – $36,061.37

Four checks have been issued from the PNC Account:

$150.00 to the National Grange Foundation-Digitizing Grange Records
$50.00 for Christian Vasquez a judge for the Sign A Song at Eastern Youth Regional
$50.00 for Debbie Colbert a judge for the Sign A Song at Eastern Youth Regional
$105.00 Potomac Grange reimbursement to National Grange; $100 for Ford’s Theatre 50 tickets and $5.00 for Soles4Souls Collection Box.

There was a request from Treasurer Rencevicz to pay $923.37 American Express Bill which was for the food for Eastern Youth Regional Conference; $621.93 various items put on the National Grange credit card for items relating to Eastern Youth Regional; and $27.56 to Joan Smith for her purchase of ice.

Our Operating Account as of March 31, 2014 is $1,149.62. Two checks issued $72.00 for 4th Quarter Dues and $136.00 for Bonding. Ending balance of April 21, 2014 $941.62.

Registration Income from Eastern Youth Regional was $1,290.00 and it was decided to put in our operating account.

Old Business

We discussed the Eastern Youth Regional Conference. Everything went well. Jessie took care of all food and all meal functions went well. We did have left over food which was used for meals for the National Grange Executive Committee and a couple of lunches for the National Grange Staff.

Junior Grange Committee Report

Cheryl and Leroy Watson said that WI Junior Grangers will be joining WI State Junior Grange. They both spoke about Wib Justi’s passing and bringing back “I’ll be Delighted” either back to our Youth or the Grange in general for the National Grange Convention. Would like to have something for the Youth table. Wib was a 70 Year member of Potomac Grange and we discussed something we might do to honor Wib, example challenge coin, a pin, etc.

New Business

We discussed making improvements to the 1st Floor Kitchen at the National Grange Building. Peg, Joan, and Jessie cleaned and got the kitchen ready for use during the Eastern Youth Regional. The kitchen faucet need to be replaced, Joan would like to use money from the operating account to cover costs to replace it. Jessie would like to add a Garbage Disposal. We discussed if Potomac Grange should be responsible for making improvements to the National Grange Building. Talked about if we make changes Potomac Grange could get more use out of the kitchen. Leroy brought forth a motion to form a committee to decide on improvements for the kitchen. This was seconded and passed. Joan and Cheri will be on the committee.

We spoke about obtaining Joan’s Golden Sheaf Award. Amanda would like to do a special presentation. We also looked in to scheduling another book sale either for May or June. Also, we thought about having a lemonade stand outside to bring in people for the book sales.

Also, Joan told us that Dick Weiss has been very ill with pneumonia.

There was no further business and the meeting adjourned at 10:45 am.

Respectfully submitted,

Samantha Johnson
Potomac Grange #1