July 17, 2014 Meeting Minutes

Secretary Richard Weiss called the meeting to order at 9:05 a.m. in the 10th floor Saunders Library of the National Grange building in Washington, DC. Also present were Flora Stephanie Wilkins, Lecturer Samantha Johnson, Steward Amanda Brozana, Assistant Steward Austin Miller, National Grange Controller Andrew Sampson and new member Allison Archambault. President Joan Smith joined the meeting at 9:15 a.m.

The minutes of the June 17, 2014 meeting were approved as read.

Treasurers Report

Lecturer Johnson presented the following financials.

Kile Fund – As of June 30, 2014 the Kile Fund balance at PNC Bank was $41,664.93. A transfer of $2,229.71 was made during June and several checks written in June have yet to clear.

Potomac Grange still owes National Grange $477.02 for costs relate to the World War ll Patriot Program. Kile Fund check number 1750 was cut at the end of the meeting.

There was no report on the Operating Account as the electronic data was not accessible at the time due to password problems.

Old Business

Lecturer Johnson received a response from the National Arboretum regarding construction status of a Solar Demonstration Kiosk towards which Potomac Grange contributed $3,500.00 in 2012. Apparently because any extra energy would not be returned to the grid due to the fact that the garden does not have electrical access, the US National Arboretum Partnership changed its mind on assisting in the installation of the solar panels.

Charla Wanta of the Arboretum asked if Potomac Grange would consider contributing the $3,500.00 towards youth programs. Lecturer Johnson will ask for more details on the youth programs and a decision will be made at the next meeting in September.

Andrew Sampson reported that he has received approval for extension of Potomac Grange’s 2013 form 990.

Lady Assistant Steward Jessie Cope has the estimate for upgrading the National Grange kitchen. She was absent due to illness in her family and the matter will be taken up at the next meeting.

Amanda Brozana presented two designs for the Youth Program T-shirts in honor of Wib Justi. Consensus was for a voice bubble containing Wib’s famous “I’d be delighted.” quote. It was decided that Potomac Grange will purchase an initial 20 T-shirts so that the supplier can go into full production. Thus shirts will be available for sale at the November convention. The 20 shirts will be given to the youth drill team by June and Mary Justi. The purchase will be made from the Kile Fund.

New Business

Allison Archambault suggested Potomac Grange consider planting a garden on the National Grange building roof or painting the roof white to save energy. We will look into that with building engineer Sandor Szima.

There was no further business and the meeting adjourned at 10:05 a.m.

The next meeting will be September 16, 2014.

 

Respectfully submitted,

Richard B. Weiss, Secretary
Potomac Grange #1

 

June 17, 2014 Meeting Minutes

President Joan Smith called the meeting to order at 9:15 a.m. in the 10th floor Saunders Library of the National Grange Building in Washington, DC. Also present in the building were Lecturer Samantha Johnson, Flora Stephanie Wilkins, Steward Amanda Brozana, Lady Assistant Steward Jessie Cope, Secretary Richard Weiss and potential new member guests Mar Kelly and Allison Archambault. Present via telephone was Overseer Leroy Watson.

The April 22, 2014 meeting minutes were approved as amended, the amendment being to note that the Youth Conference Sign a Song judges were from Gallaudet University.

Treasurers Report

In the absence of Treasurer Bobbi Rencevicz, Lecturer Johnson supplied the following financial information.

Kile Fund

Value of Bank of America trust as of 3/31/2014                           $316,360.00
PNC Checking Account balance as of 3/31/2014                            $34,836.08
Check #1746 to American Express                                                           – 923.37
Check # 1747 to National Grange                                                              – 621.93
Check # 1748 to Joan Smith                                                                          -27.56
Check #1749 to National Grange for Metro Cards and Store              -799.00
Deposit Registration money                                                                     + 780.00
Deposit Grange Store Sales                                                                      + 308.00

Balance as of 5/20/2014                                                                        $33,552.22

Operating Account

Balance at BB&T Bank as of 4/30/2014                                                     $941.62

Old Business

President Smith raised a question about the status of the Solar Demonstration Kiosk at the National Arboretum towards the construction of which Potomac Grange contributed $3,500.00 in 2012. Samantha Johnson will call the Arboretum and inquire as to the construction status. If there is no definitive date, it is felt Potomac Grange should ask for the return of its money.

The Eastern Regional Youth Conference hosted by Potomac Grange April 4through 6 went well with 45 attendees participating in several activities including a tour of Ford’s Theater and Museum. Workshops were held on communications, advocacy and other Grange functions. Competitions included public speaking, Sign-a-Song, and drills. For their community service project Grangers made dog toys and treats for the Washington Humane Society, for which a “thank you” letter was recently received.

Discussion turned to the possibility of Potomac Grange financing improvements to the Goss Conference room kitchen in the National Grange Building. After some discussion, it was determined that the improvements could be paid out of the Kile Fund as a contribution to the National Grange.

Building Engineer Sandor Szima joined the meeting and described what improvements could be made and the approximate cost, which came to $6,000.00. Sandor will do a formal cost estimate.

New Business

Amanda Brozana will look into a T-shirt program to raise funds for the Youth Foundation in memory of Wib Justi. She will work on a logo incorporating Wib’s famous “I’d be delighted.”

The Potomac Grange book and bake sale will be held June 18 and 19 from 10:00 a.m. to 3:00 p.m. in the Goss Conference Room.

President Smith explained Grange structure and ritual to our visiting guests.

There was no further business and the meeting adjourned at 10:35 a.m. Next meeting will be Tuesday, July 15 at 9:00 a.m. in the 10th floor Saunders Library of the National Grange Building in Washington, DC.

Respectfully submitted,

Richard B. Weiss, Secretary
Potomac Grange #1

 

April 22, 2014 Meeting Minutes

President Joan Smith called the meeting to order, by phone, at 9:10 a.m. in the 10th floor Saunders Library of the National Grange Building in Washington, DC. Also present present for the meeting was Lecturer, Samantha Johnson; Lady Assistant Steward, Jessie Cope; Steward, Amanda Brozana; Treasurer, Bobbi Rencevicz; Assistant Steward, Austin Miller; Flora, Stephanie Wilkins. Also on the phone, we were joined by Overseer Leroy Watson; and Executive Board Member Cheryl Watson.

Treasurer’s Report  

Kile Fund Investment Account as of March 31, 2014 is $316,360.00
Kile Fund in our PNC Checking Account as April 1, 2014 – $36,061.37

Four checks have been issued from the PNC Account:

$150.00 to the National Grange Foundation-Digitizing Grange Records
$50.00 for Christian Vasquez a judge for the Sign A Song at Eastern Youth Regional
$50.00 for Debbie Colbert a judge for the Sign A Song at Eastern Youth Regional
$105.00 Potomac Grange reimbursement to National Grange; $100 for Ford’s Theatre 50 tickets and $5.00 for Soles4Souls Collection Box.

There was a request from Treasurer Rencevicz to pay $923.37 American Express Bill which was for the food for Eastern Youth Regional Conference; $621.93 various items put on the National Grange credit card for items relating to Eastern Youth Regional; and $27.56 to Joan Smith for her purchase of ice.

Our Operating Account as of March 31, 2014 is $1,149.62. Two checks issued $72.00 for 4th Quarter Dues and $136.00 for Bonding. Ending balance of April 21, 2014 $941.62.

Registration Income from Eastern Youth Regional was $1,290.00 and it was decided to put in our operating account.

Old Business

We discussed the Eastern Youth Regional Conference. Everything went well. Jessie took care of all food and all meal functions went well. We did have left over food which was used for meals for the National Grange Executive Committee and a couple of lunches for the National Grange Staff.

Junior Grange Committee Report

Cheryl and Leroy Watson said that WI Junior Grangers will be joining WI State Junior Grange. They both spoke about Wib Justi’s passing and bringing back “I’ll be Delighted” either back to our Youth or the Grange in general for the National Grange Convention. Would like to have something for the Youth table. Wib was a 70 Year member of Potomac Grange and we discussed something we might do to honor Wib, example challenge coin, a pin, etc.

New Business

We discussed making improvements to the 1st Floor Kitchen at the National Grange Building. Peg, Joan, and Jessie cleaned and got the kitchen ready for use during the Eastern Youth Regional. The kitchen faucet need to be replaced, Joan would like to use money from the operating account to cover costs to replace it. Jessie would like to add a Garbage Disposal. We discussed if Potomac Grange should be responsible for making improvements to the National Grange Building. Talked about if we make changes Potomac Grange could get more use out of the kitchen. Leroy brought forth a motion to form a committee to decide on improvements for the kitchen. This was seconded and passed. Joan and Cheri will be on the committee.

We spoke about obtaining Joan’s Golden Sheaf Award. Amanda would like to do a special presentation. We also looked in to scheduling another book sale either for May or June. Also, we thought about having a lemonade stand outside to bring in people for the book sales.

Also, Joan told us that Dick Weiss has been very ill with pneumonia.

There was no further business and the meeting adjourned at 10:45 am.

Respectfully submitted,

Samantha Johnson
Potomac Grange #1

March 18, 2014 Meeting Minutes

Meeting start time: 9:36 a.m.

Present on the phone: Leroy Watson, Cherie Watson, Amanda Brozana

Present in the Saunders Library: Joan Smith, Austin Miller, Stephanie Wilkins, Bobbi Rencevicz, Jessie Cope

Minutes read and approved as corrected

Treasurers Report:

Kile Fund Feb. 28 Bal $37,003.67

Kile trust 12/31/13 bal $315,075.65

Operating account 3/18 $969.62

We need to pay 4th quarter dues of $72. And bonding for $136.

We have a $50 gift certificate to the Grange Store to spend.

Expenditures made from Kile Fund: $100 Ford’s Theater, $5 Soles for Souls, $150 Grange Foundation for scanner

Old Business:

A question came up about the gazebo at the Arboretum. The Lecturer will check on the project.

Youth Conference

Jr. Ambassador Patrick Lanstrum will make a presentation during the conference.

Funds collected for the conference should offset costs.

Jessie will call all state youth directors to determine participation and encourage registrations.

It was decided the $50 Grange Store gift certificate should be used for door prizes for the conference.

Jessie will file for the permit to use the park for the drill competition and practice.

The menus were decided for the conference.

Jr. Grange:

Fox Valley Good Earth had 6 peole at the March meeting.

April 11-13 Wisconsin Great Lakes Leaders Conference will be attended by the Watsons. Jr. Grange bratwurst fundraiser is in development stages.

New Business:

Discussion about fundraising options held. It was decided not to pursue any new fundraisers until after the youth conference. It was decided to ask the youth to bring used books to the conference to contribute to our next used book sale.

February 18, 2014 Meeting Minutes

Present for the meeting was Master, Joan Smith, Lecturer, Samantha Johnson; Lady Assistant Steward, Jessie Cope; Steward, Amanda Brozana; Treasurer, Bobbi Rencevicz; Assistant Steward, Austin Miller; Flora, Stephanie Wilkins; and Chaplain Grace Boatright. On the phone we were joined by Overseer Leroy Watson; and Executive Board Member Cheryl Watson.

Old Business:

A motion was made and approved to change minutes from January 28th meeting. The correct amount paid to the National Grange for the Potomac Grange Holiday dinner was $942.30. Also, it should be 9 PM Friday, April 4th for the Sign a Song and Public Speaking Contests for the Eastern Regional Youth Conference.

Treasurer Report:

Kyle Fund as of January 31, 2013 has $37,395.55

We had no update on our operating account.

Also, Treasure Rencevicz has not spoken to Eric our accountant about our IRS Filings for the 2013.

We did receive 3 dues checks, totaling $180 which will be deposited in our operating account at BB&T.

Junior Grange Committee Report:

Cheryl and Leroy Watson said they had 5 Juniors come to the Fox Valley Good Earth Grange #776 meeting in January. They are looking to bring several Granges together in WI to brainstorm about them bringing together their juniors. Rachel Watson will be added to Grange Radio as a speaker.

The meeting was temporarily suspended for 5 minutes for the National Grange Staff Meeting. We reopened at 10:07am.

New Business:

Confirming details for the Eastern Regional Conference that Potomac Grange will be sponsoring, also the National Grange Fly-In will be incorporated into this event.

Jessie Cope was able to get 2 hotels to block rooms for us: The Hilton Arlington for $149.00 plus tax. These rooms can be single/double/quadruple. Breakfast is not included but it is 1 block from the Metro. The room block at the Hilton: 15 rooms for Friday, 15 for Saturday, 10 for Sunday, and 8 for Monday. The Hilton will create a personalized webpage.

The Comfort Inn at Ballston will also give us a block rooms for $99/night + 13% tax for single to quad occupancy. This hotel includes breakfast and free parking but is a bit further from the metro.

All meals, Ford’s Theater entrance price, and $15 Smart Trip Cards will be provided to attendees. The registration price is $30 for 14 and up and $15 for 14 and under.

We are on waiting list for Martha’s Table as a Community Service Project. It has been suggested we look at working with the Humane Society to do a pet adoption as the community service project. President Smith will continue to look for a Community Service Project.

Jessie Cope and Amanda Brozana worked on getting the information and the forms ready for the Registration process. Lecturer Johnson will process registration information. Deadline for Registration has been set for March 28, 2014. Registration will be e-mailed to State Masters and State Youth Directors immediately and put on the National Grange Youth website.

Lecturer Johnson has made the reservations for Ford’s Theater on April 5th at 2pm.

It was suggested that we use Fran Vitt as one of our judges for the Public Speaking Contest, Lecturer Johnson will contact him. Also, we are trying to confirm one to two judges from Gallaudet University for the Sign a Song Contest.

We are encouraging attendees to bring gently used shoes for the Soles to Souls donation Box.

Grange Advocacy has offered to donate $1,000 worth of Grange Store items to Potomac Grange for sales at the Youth Conference.

Meeting concluded at 11:00 am.

Next meeting scheduled for March 18, 2014.

 

 

 

 

 

 

January 28, 2014 Meeting Minutes

President Joan Smith called the meeting to order at 9:20 a.m. in the 10th floor Saunders Library of the National Grange Building in Washington, DC. Also present were Lecturer Samantha Johnson, Lady Assistant Steward Jessie Cope, Chaplain Grace Boatright, Treasurer Bobbie Rencevicz, Assistant Steward Austin Miller, Flora Stephanie Wilkins, Steward Amanda Brozana and Secretary Richard Weiss.

Minutes from the December 10, 2013 holiday meeting were approved as read.

Treasurer’s Report

As of December 31, 2013 the Kile Fund balance at PNC Bank was                         $37,395.55

A payment of $2,569.95 was received from the trust in December 2013.

The Operating Fund balance at BB&T Bank was not available. It was surmised that the bank is still emailing statements to Amber and not Bobbi. Amber’s email has been deactivated.

Samantha Johnson advised the meeting that Potomac Grange holds a U.S. Savings Bond which is currently worth $340.24 and could be cashed now. It was decided to wait until the maturity date of June 20, 2014 as the bond is paying 4% and the Operating Fund is sound.

Bills to be paid:

  • $395.88 to Richard Weiss for 2013 convention expenses. To be paid from the Kile Fund
  • $867.50 to National Grange for the Potomac Grange holiday dinner. To be paid from the Kile Fund
  • $72.00 to the National Grange for 4th quarter 2013 dues. To be paid from the Operating Account.
  • $136.00 to the National Grange for bonding insurance. To be paid from the Operating Account.
  • An estimated $325.00 to the National Grange for materials and postage for the World War II Patriots Program. This will be finalized when exact postage is determined and will be paid from the Kile Fund.

PR/Communications Committee – Amanda Brozana

  • Amanda will work with Stephanie on updating the Potomac Grange web site.
  • The Grange Connect photo CD program at the 2013 convention received mild attention.

IT Committee – Stephanie Wilkins

Stephanie and Dick Weiss have cleaned up the members list by eliminating many no pays and feel the list is now accurate. Weiss stated that the number of Golden Sheafs was reduced from eight to four, as we could really only identify four.

Program Committee – Samantha Johnson

Samantha and Austin Miller are starting work on the Korean War Patriots Program. They will try to get interviews with Korean War veterans.

Junior Report – Joan Smith and others.

  • Jodi Salley will do Grange Radio interviews about her three children who are 10, 7 and 5.
  • There was discussion about the new Junior Grange rule which allows juniors to affiliate with a state Grange, not necessarily a Subordinate. This might allow Potomac Grange to create a “virtual” Junior Grange with juniors from outside DC.

Membership – Joan Smith

  •  Leroy Watson picked up regalia from Potomac Grange for his Wisconsin Junior Grange.
  • Tennessee continues work on opening a new Grange in that State.

 Old Business

Potomac Grange #1 will host the 2014 Eastern Regional Youth Conference on April 4 and 5. It has been decided to couple this with the annual Legislative Fly-in on April 7 and 8.

Anticipated Expenses to be paid from the Kile Fund and Registration Fees:

  • 50 Metro Smart Cards at $17.00 each ($2.00 for the card. $15.00 in fare.) – $850.00
  • Meals Friday dinner, Saturday breakfast and dinner, Sunday breakfast and lunch for those staying over for the Fly-in. – $1,000.00
  • Ford’s Theater Tour – $200.00
  • Lodging – It was decided not to use the 4H facility due to minimums and expensive requirements such as mandatory breakfast purchase from 4H. After discussion, it was decided to block rooms in a few hotels, but let the youth groups do their own bookings.
  • Registration fees. 14 years and up – $30.00, Under 14 – $15.00.

Tentative Schedule

Friday, April 4 at National Grange Building, Goss Conference Room

Early evening – Grange Jeopardy while youth arrive.

9:00 p.m. Sign a Song and Public Speaking Contests. (Samantha Johnson to contact Gallaudet for judges.)

Saturday, April 5:

9:00 – Work shop at Grange Building

Lunch- Community Service serving at Martha’s Table. Having lunch there.

2:00 p.m. – Ford’s Theater Tour

6:00 p.m. – Drill teams in Lafayette Park followed by dinner in the Grange Building. Grange Radio interviews in the evening.

Sunday, April 5

a.m. – Breakfast and Korean War speaker and certificate presentation.

p.m. – Work on Grange historical documents in sub-basement.

Monday, April 6

a.m., – Possible Pentagon tour.

p.m. – Fly-in.

There was no further business and the meeting adjourned at 11:45 a.m.
Respectfully submitted,

Richard B. Weiss, Secretary
Potomac Grange #1

December 10, 2013

December 10, 2013 was the Potomac Grange #1 annual holiday meeting and dinner.  Present for the 6:00 p.m. gathering in the Goss Conference Room of the National Grange Building in Washington, DC were President Joan Smith, Lecturer Samantha Johnson, Steward Amanda Brozana, Secretary Richard Weiss, Chaplain Grace Boatright, Assistant Steward Austin Miller, Lady Assistant Steward Jessie Cope, Gatekeeper Fran Vitt, and National Grange intern Hayley Tonner.  Before dinning the following business was conducted.

  • It was moved, seconded and passed to pay Richard Weiss and Joan Smith’s incidental National Convention expenses from the Kile Fund as convention participation is educational and benefits all Granges.  After brief discussion, President Smith decided to submit her expenses to the New Jersey State Grange for which she was a second delegate.
  • It was moved, seconded and passed to pay this meeting’s expenses from the Kile Fund as the meeting has an educational segment.
  •  Steward Amanda Brozana stated that Potomac Grange #1 will play a significant role in the April 4-7, 2014 Regional Youth Conference.  Attendees will be housed in the 4H facility in the District. Amanda knows the 4H people and can closely coordinate events.  Expected attendance is between 50 and 70 youth and adult supervisors.  Joan Smith will look into arranging a tour of the Pentagon.

Chaplain Boatright said grace and thanks to the efforts of Jessie Cope, a sumptuous feast was had by all.

Due to the inclement weather the scheduled speaker on Ag in the Classroom was unable to attend the meeting.  Instead, Lecturer Johnson did an informative and educational laptop presentation on the National Grange Patriot Program WW II.  This program, designed to recognize and honor WW II veterans and chronicle the roles of local Granges in support of our troops, supplied local Granges with certificates of recognition and a series of free Power Point presentations that local Granges can use as part of their recognition ceremonies. The Power Points were produced in house by Austin Miller. The first Power Point CD highlights the extensive and heretofore not recognized roles played by women in this conflict.  The second CD deals with the use of propaganda by both the allies and the Germans.  The third shows the WW II Memorial on the Mall in Washington, DC and recounts Grange activities in support of the war effort.  The Connecticut State Grange actually help fund a bomber, which was christened “The Granger.”

The Patriot Program WW II has been extremely successful with over 300 certificates presented throughout the country.  Plans call for a Korean War recognition program in 2014.

The gathering broke up at approximately 8:30 p.m.  A good and informative time was had by all.

Respectfully submitted,
Richard B. Weiss
Secretary, Potomac Grange #1

 

August 20, 2013

Meeting was called to order at 9:05 AM by Overseer Leroy Watson by phone. Also on phone was Executive Member Cheri Watson. In attendance Lecturer, Samantha Johnson; Steward, Amanda Brozana; Flora, Stephanie Wilkins; Ceres, Beverly Mitchell; Pomona, Grace Boatright; Lady Assistant, Jessie Cope; and new National Grange Comptroller Bobbi Rencevicz and intern Bryan Marchefsky.

Approved minutes from June 2013 meeting.

Treasurer’s Report:

PNC- $32,909.65 as of July 31st, 2013. 1st Quarters dues have been paid.

Old Business:

Old Business: Potomac Grange set the date for the used book sale as September 11th and 12. The flyer for the sale was done by Austin Miller. Jessie Cope is helping set up the book sale by organizing the books coming in. Unsold books will be donated to a local library.

We are still trying to organize a farm trip to PA and e-mail to Lance will be going out to ask him if September 21st would work.

New Business:

Elections were set for our September 17th meeting, also our honorary delegate will be chosen.

We will be handling resolutions on a rolling base. A proposed resolution from Amanda was discussed. It is for the “Quarterly Magazine National Grange”, and there was much discussion and was proposed it be reworked and present the new version at the September meeting.

Amanda also proposed a donation for GrangeCONNNECT at the National Grange Convention. She asked for money for more supplies, a sleekbook, buttons, and cd for photos. Amanda seeks a onetime grant from the Kile Fund of $650. Potomac Grange will be listed as a sponsor of the booth in each of the 5 daily newsletters will be given recognition. The proposal was discussed and passed. The meeting was adjourned at 9:55 a.m.

Minutes of the May 26, 2013 meeting were approved as read.

Next Meeting:

Next meeting is scheduled for Tuesday, September 17, 2013 at 9:00 a.m. in the Saunders Library of the National Grange Building in Washington, DC.

 

Respectfully submitted,

Richard Weiss, Secretary
Potomac Grange #1

June 18, 2013

President Joan Smith called the meeting to order via telephone at 9:02 a.m. from New Jersey, where she is looking after grandchildren.  Participating initially via telephone and later live was Steward Amanda Brozana.  Present in the 10th floor Saunders Library of the National Grange Building in Washington, DC were Ceres Beverly Mitchell, Lecturer Samantha Johnson, Treasurer Amber Bell, Secretary Richard Weiss, Austin Miller and intern from China Rachael.

Minutes of the May 26, 2013 meeting were approved as read.

Treasurers Report

As of May 31, 2013 the Operating Fund balance at BB&T Bank was                      $570.60

As of May 31, 2013 the Kile Fund balance at PNC Bank was                              $30,339.70

Potomac Grange’s first quarter 2013 dues are slightly overdue.  Payment will be made the week of June 24 when the latest membership list is available from vacationing Stephanie Wilkins.

Old Business

Construction of the kiosk at the National Arboretum, to which the Potomac Grange has contributed, is still on hold.  An open invitation to visit the Arboretum stands for the Potomac Grange.

Amanda will follow up with Kimball Elementary School regarding the quilt project to determine when it wants to do the project, if it is to be part of the After School Program and what type of quilt is desired.  Potomac Grange will pay for the materials from the Kile Fund.  Once the type of quilt is determined, Samantha will get cost estimates.

The National Grange Fly-in was very successful and the three youths who received Potomac Grange scholarships to the Fly-in got good coverage in their local media.

The invitation to visit the Mason-Dixon Farm near Gettysburg, Pennsylvania still stands.  It was decided to try to visit a Saturday in September, perhaps the 21st.  Austin will coordinate with the farm.

As a fund raiser it was decided to have a used book sale along with some baked goods.  It was decided to have the book/bake sale after Labor Day.  Amanda will head up organizing the event.

New Business

Steward Amanda Brozana and Overseer Leroy Watson have discussed the possibility of Potomac Grange conducting a study on real estate investment trusts as a possible means of setting up community Grange hall ownership.  Leroy will work on a proposal.

The Department of Labor has recently issued six criteria that must be met in order for non-profits to have unpaid interns.  Should the National Grange not meet all six and be required to pay interns, it was proposed that the Potomac Grange might finance future interns. Brief discussion showed some opposition to this idea and it was decided to table it until it is determined whether or not National qualifies for unpaid interns.

Communications Committee

Amanda and Samantha produced a very attractive and effective fact sheet to accompany the 2013 dues notice.  It is credited for better than expected dues payments.

There was no further business.  The meeting adjourned at 9:45 a.m.  Next meeting is scheduled for August 20, 2013 at 9:00 a.m. in the 10th floor Saunders Library of the National Grange Building in Washington, DC.

 

Respectfully submitted,

Richard B. Weiss, Secretary
Potomac Grange #1

May 21, 2013

Overseer Leroy Watson called the meeting to order via telephone at 9:05 a.m.  Also present via telephone was Executive Committee member Cheri Watson.  Present in the 10th floor Saunders Library of the National Grange Building in Washington, DC were Ceres Beverly Mitchell, Treasurer Amber Bell, Lecturer Samantha Johnson, Steward Amanda Brozana, Flora Stephanie Wilkins, Lady Assistant Steward Jessie Cope, Secretary Richard Weiss, Austin Miller and Grange Volunteer Victoria Whitehead.

Minutes of the April 16, 2013 meeting were approved as read.

Treasurers Report

As of April 30, 2013 the Operating Fund balance at BB&T bank was                     $247.62

As of April 30 2013 the Kile Fund balance at PNC bank was                              $33,989.70

There are outstanding bills of $350.00 for preparation and filing of 2012 IRS Form 990 and $300.00 for the preparation and filing of 2011 IRS Form 990. It was moved, seconded and passed that these bills be paid from the Kile Fund.

There are some dues payments that will show up in the May report.

Old Business

The following resolution regarding the Grange Youth Programs was presented for consideration.  The purpose of the resolution is to create outside funding possibilities for the youth programs and to create separate missions for the Youth and Young Adult programs.

  1.                                                                (PG)
  2.                                                      Youth Program
  3. WHEREAS, the ages for the Grange Youth Program is not clearly defined and;
  4. WHEREAS, the Grange Youth and Young Adult Department seeks funding for
  5. their programs from grant sources that often require specific ages be served and;
  6. WHEREAS, the National Grange Youth Director uses their discretion to
  7. determine the age for Youth and Young Adults included in their program;
  8. therefore be it
  9. RESOLVED that the age for the Grange Youth Program and the Young Adult
  10. Program are defined as Youth age 14-24 and Yound Adult age 25-35, and be it
  11. further
  12. RESOLVED that the Grange Youth and Young Adult Programs have separate
  13. missions and programming.

It was moved, seconded and passed to adopt the resolution for presentation at the November National Convention.

The trip to the Mason-Dixon dairy farm near Gettysburg was cancelled because of a conflict with graduations.  It was decided to put the trip off to the fall.

New Business

It was suggested that it may be time for a fund raiser.  It was decided to make that an agenda item for the next meeting.

Stephanie Wilkins explained how to get to the new location of the Potomac Grange website.  She made a note that Google is still sending people to the old location which says the site is not active.

Junior Grange

Overseer Watson read Junior Granger Rachael Watson’s essay entitled “Why I Love New Hampshire.”  (Rachael had already left for school.)  The reading was well received by all.

There was no further business and the meeting was adjourned at 9:30 a.m.  Next meeting is scheduled for Tuesday June 18, 2013 at 9:00 a.m. in the Saunders Library of the National Grange Building in Washington, DC.

Respectfully submitted,

Richard B. Weiss

Secretary, Potomac Grange #1