October 2, 2019 Meeting Minutes

President Joan C. Smith called the meeting to order at 12:03 P.M. Participating in the meeting were Overseer Leroy Watson, Executive Committee member Cheri Watson, Legislative Director Burton Eller, Steward Amanda Brozana-Rios, Membership Director Stephanie Wilkins, Treasurer Jessie Cope, National Grange Program Director Loretta Washington, Secretary Richard Weiss and Peggy Johnson.

The September 11, 2019 minutes were approved as read.

TREASURER’S REPORT

First, President Smith reported that she responded to a National Grange 2018 Audit letter requesting status of Potomac Grange’s $25,000 loan to National toward a new cooling system. She confirmed that the loan had been paid on a monthly basis, with 2 months remaining as of Dec 31, 2018.   The loan has been paid in full as of March 2019.

Treasurer Jessie Cope reported the following:

Operating Fund at BB&T Bank is $2,838.93
Kile Fund balance at PNC Bank is $52,421.00

3rd Quarter Dues to be processed in October.

Two (2) new members joined PG#1, they are the NG Foundation Financial Managers

JUNIOR/YOUTH GRANGE

Rachel Watson is in a flora culture class at school.  She recently took 2nd place at the Deerfield New Hampshire fair for her floral arrangement.  She is Captain of her school’s volley-ball team.  She will turn 17 years old on the 4th of October.  All PG#1 members wish her a very Happy Birthday.

GRANGE REVIVAL

Joan C. Smith reported that the July Grange Revival held in Ozark, Arkansas had approximately 70 participants.  The Potomac contingent were the only ones living in tents. RVs or Cabins housed the other Grangers.

Potomac sponsored the 15 game Olympics, awarding a total of 225 medals.  Potomac Grange provided 4-Agriculture in the Classroom workshops.  One of the Workshops was “Farming in a Glove” contest seeing who could grow the largest plants during the 5-day Revival, a workshop on “How long does it take to Make a Pizza” which included a pizza lunch for all campers;  a and unique cotton boll seed ginning and wool spinning contests and the last Workshop on “What makes Corn Pop”.

Several towns people from three nearby communities expressed interest in the Grange and Amanda described how they could learn more through E Membership and then move up to creating a local Granges in Arkansas.  

Jessie Cope will make a record of Potomac Grange expenditures from the Grange Revival.

There is consensus to hold the Revival again 20-25 July 2021.  Four states are under consideration. They are Oklahoma, Nevada, Nebraska, and South Dakota with Sturgis, South Dakota being the likely choice.

OLD BUSINESS

2019 National Grange Convention – Joan will have National Grange Foundation Quilt raffle tickets available for convention.

Potomac Grange will not sponsor the FFAR Foster our Future Program in February 2020.

NEW BUSINESS

Resolutions: Two resolutions for presentation by Potomac Grange to National Convention delegates were discussed and voted upon.

  • Federal Lifeline Program Extension – Appeal to the Federal Communications Commission to delay discontinuance of the Lifeline voice-only program and reconsider its 2016 reform order. Presented by Burton Eller:  Since 1985, the Lifeline program has provided a discount on phone service for qualifying low-income consumers to ensure they have the opportunities and security that phone service brings. Forty-two percent of Lifeline participants depend on voice-only service, which the FCC plans to phase out in 2020 and replace with more expensive services.  Burton seeks National Grange back-up of his efforts on this issue.

Discussion followed and it was moved and seconded to present this resolution to the delegates at the 2019 National Convention.  The motion passed.

  • Multi-Employer 401k Program – Using its sustaining membership category, National Grange explore the formation of a multi-employer 401K program addressing retirement needs of small farms and rural businesses. Participants would also have access to existing National Grange benefit programs and National Grange would create an education program to encourage full Grange membership. Presented by Leroy Watson. The Department of Labor issued new regulations allowing multiple small businesses to form non-profit associations that share administrative costs of 401K retirement programs, something that was difficult under past regulations. The Grange name has been associated with financial institutions such as mutual insurance companies and mutual banks serving rural America. Therefore, formation of a 401K management program for small rural employers is consistent with other National Grange services and benefit programs. For an annual fee, National Grange would manage administrative requirements and coordinate with the investment organization.

Extensive discussion followed. It was moved and passed to present this resolution to the delegates at the National Grange 2019 convention.

Membership Request for FFA Convention:  No action.

G.R.O.W. Club Request: There was consensus to supply the G.R.O.W. Club with items for its silent auction at the 2019 National Convention.  Joan and others to bring items to Convention.

Grange Grassroots Activism Scholarship: Under this scholarship program, Potomac Grange has been asked to grant two $800.00 scholarships for any Youth, Young Adult or Junior to attend the “Washington D.C. Experience,” a program including visits to the Hill, tours of the USDA headquarters and other DC highlights. These scholarships would replace Fly-In scholarships.  This caused considerable discussion.  Ultimately, Amanda Brozana-Rios moved for a one-time total amount of $2,000.00 to fund scholarships covering travel and miscellaneous expenses for this one-time March 2020 Youth and Junior event. .  The motion passed by a 4 to 2 vote with 3 abstentions.

2020 February Fly-in in New Hampshire: Amanda then moved to supply $1,600.00 for Fly-In scholarships. Cheri Watson moved to amend the amount to $2,000, $1600 for travel and $400 for other expenses.  The motion passed as amended.

There was no further business.  The meeting adjourned at 1:40 p.m.  No November meeting due to the NG Convention in Bloomsburg, Minnesota. 

The next meeting will be December 4 at noon.  This will be held in the Gross Conference Room of the National Grange Building and it will be a HAPPY BIRTHDAY PARTY TO CELEBRATE THE ACTUAL DAY THAT THE NATIONAL GRANGE WAS ORGANIZED. 

 

Respectfully Submitted,

Richard Weiss, Secretary

September 11, 2019 Meeting Minutes

Secretary Richard Weiss called the meeting to order at 12:12 p.m. via telephone from his home in Washington, DC.  Also on the line were Membership Director Stephanie Wilkins, Legislative Director Burton Eller, Steven Scothorn of First Financial Group and RetireSafe interns Jasmine Boyle and Morgan Bleazezak.

The May 8, 2019 minutes were approved as read.

OLD BUSINESS

Opioid Education Program – All four Grange Youth participants and Young Adult Director Mandy Bostwick were able to cover their own expenses to the Opioid

Education Conference in Dallas, Texas in July.  No funding from Grange Advocacy or Potomac Grange was required.  There will be a follow up conference in DC next February and we are prepared to assist with funding for that conference.  School schedules may pose a follow up conflict.

National Convention – Registration is going well. Loretta Washington and Pete Pompper are working on hotel arrangements.

There was no New Business and the meeting adjourned at 12:25 p.m.

 

Respectfully Submitted,

Richard Weiss, Secretary

 

 

 

 

 

May 8, 2019 Meeting Minutes

President Joan Smith called the meeting to order via telephone at 2:35 p.m. from the National Grange building in Washington, D.C. Also participating in the meeting were Overseer Leroy Watson, Community Service Director Loretta Washington, Membership Director Stephanie Wilkins, Communications Director Amanda Rios, legislative Director Burton Eller, Executive Committee member Cheri Watson, Secretary Richard Weiss, and new member Paul Rich.

The March 13, 2019 minutes were approved as published on the Potomac Grange web site.

TREASURER’S REPORT

There was no Treasurer’s report at this time.
Richard Weiss will manually calculate Potomac’s first quarter 2019 dues and send the results to National and Potomac’s Treasurer Jessie Cope.

OLD BUSINESS

Grange Month – Loretta Washington reported that the tenants’ breakfast was well attended and quite successful. Brochures developed by Amanda Brozona-Rios about the Grange were passed out and resulted in the sign up of Paul Rich and strong interest from at least two others.

Spring Fling – Speaker for the April 11 Spring Fling was our own Grace Boatright. Grace described the workings of her company Unfold, Inc, a software provider for tracking legislative and regulatory activities. Attendees feasted on Joan Smith’s Italian meal.

NEW BUSINESS

Grange Revival – Joan and Amanda will participate in the Grange Rival July 23 to 28 at the Mulberry Mountain Lodge in Ozark, Arkansas. Participating Granges will cover various function costs. Joan has recommended Potomac sponsor agricultural educational workshops using Ag in the Classroom materials. One would demonstrate cotton ginning all the way from boll to ball and piazza from wheat to slice. Cost of project workshop materials plus the Potomac Grange sponsored Olympic fame event winners’ medals and games items are estimate at $1,200.00. Richard Weiss moved these costs be covered from the Kile Fund. Leroy Watson seconded the motion and it passed.

Opioid education program – Next July a conference to educate youth on opioid addiction prevention will be held in Dallas, TX. Four Grange youth will attend, one each from Texas, Maryland, Rhode Island and New York plus National Grange Youth and Young Adult Director Mandy Bostwick. The conference’s goal is to have these Grange Youth go home and educate other youth and they educate more youth and so on. While participants’ room and board expenses will be covered, they have to raise their own air fare. Grange Advocacy has already voted to cover Mandy’s expenses. Richard Weiss suggested $1,000.00 be put aside from the Kile Fund to cover any short falls in the youth funding. After some discussion, it was moved and seconded to do so.

YOUTH REPORT

Rachel Watson is participating in regional poll vault competition. We will get the outcome at the next meeting.

GRANGERS IN NEED

Our thoughts go out to Stephanie Wilkins’ family over her daughter’s health problems.

There was no further business and the meeting adjourned at 3:40 p.m. The next meeting is scheduled for June 5 at noon. VP Leroy Watson will call the meeting to order as Sister Smith is moving that day to a new home.

Respectfully submitted,

Richard Weiss
Secretary, Potomac Grange #1

March 13, 2019 Meeting Minutes

Overseer Leroy Watson called the meeting to order via telephone at 12:06 p.m. EDT. President Joan Smith joined the meeting. Also participating in the meeting were Nation Grange President Betsy Huber, Treasure Jessie Cope, Community Service Director Loretta Washington, Membership Director Stephanie Wilkins, Family Activities Director Stephanie Tiller, Communications Director Amanda Rios, Legislative Director Burton Eller, Executive Committee member Cheri Watson, Treasurer Richard Weiss, Chaplain Grace Boatright, Youth and Young Adult Director Mandy Bostwick, Junior Grange Director Samantha Wilkins and Intern Abigail Sharp.

MINUTES

The January 9 minutes were approved with spelling and date corrections, which Stephanie Wilkins will enter when posting the minutes to our web-site.

TREASURER’S REPORT

The current operating fund balance at BB&T bank is $2,916.96
 
The current Kile Fund balance at PNC bank is $45,0098.86
 
There is one outstanding $300.00 check from the Kile Fund to National Ag in the Classroom (NAITC).  
 
Joan will be submitting travel bills from the Mid-Atlantic Leaders Conference and the NAITC conference in Saratoga Springs, New York.  
 
It was moved and seconded to approve the Treasurer’s report. The motion passed via roll call vote. Jessie will check the Grange mailbox for any dues checks.
 

COMMUNITY SERVICE REPORT

Loretta, Jessie Cope and Grace Boatright attended the Foundation for Food and Agriculture conference held in Washington, DC. Potomac Grange’s Kile Fund and National Grange’s Foundation each contributed $2,500 towards this conference. All three of our members recommended that Potomac Grange not participate in this conference next year as the benefits to Potomac Grange and National Grange are not worth $5,000.00. 
 

JUNIOR GRANGE REPORT

The Junior Grange will begin using AITC materials in its programs.
 

YOUTH AND YOUNG ADULTS REPORT

Grange youth will be arriving shortly to DC to participate in National Agriculture Day.  
 
Discussion followed regarding Fly-In scholarship requirements, which include a 3,000-word essay. It seems these requirements are too stringent, as nobody has applied to participate in this year’s Fly-In.  
 
Burton suggested that expansion of funding for Youth and Junior participation in National Ag Day may be a better investment than Fly-In Scholarships. Visits to the Hill and other educational programs could be added to the Youth and Juniors program. It could evolve into their own Fly-In.
 
There was consensus to evaluate this year’s program for a decision about 2020. 
 

LEGISLATIVE REPORT

National Grange Advocacy is playing a major role on educating the public about on line, low cost drugs from Canada. The facts are that many of these sites professing to be in Canada are really in places like Indonesia and India where there is no oversite of production. The Canadian equivalent to our FDA does not have any oversite of these drugs passing through their country.
 
While these on-line drugs may be cheaper, they can also be ineffective or even harmful.
 
Grange Advocacy is also working with the Rx Abuse Leadership Initiative (RALI) coalition to distribute kits for the disposal of unused drugs. Currently six states have taken on the project and there are six more state Granges ready to participate if and when RALI is ready to expand. 
 

OLD BUSINESS

The Grange Revival will be held July 23 to 28 at Mulberry Mountain in Ozark, Arkansas. Amanda Rios is working on accommodations and grill space.

NEW BUSINESS
 
Loretta Washington suggested that Potomac do a coffee and donuts day in the Grange Building lobby for the building’s tenants. The purpose is to educate tenants about the Grange and spark their interest in joining Potomac Grange. This would be done with a handout about the Grange going with the coffee and donuts. Jessie Cope opined that something simpler than coffee would serve the objective of creating awareness of Potomac and National Granges. A move to hold this event on April 1 was amended to April 9 so more members will be available to participate. The amended motion passed.

VARIOUS

The Spring Fling will be held on the evening of April 9. Grace Boatright will find a speaker.
 
Grange Magazine subscriptions should soon be up for renewal.
 
Grange Foundation raffle tickets will be for a quilt with a heart in the middle. Joan Smith is a Ticket Captain. For those members of her team that sell all their allotments, she will hold a drawing for a free week at her house in Florida.
 
There was no further business and the meeting adjourned at 1:10 p.m.
 

Respectfully submitted,

Richard Weiss, Secretary
Potomac Grange #1

January 9, 2019 Meeting Minutes

President Joan Smith called the meeting to order via telephone at 112:08 p.m. EST.  Also participating in the meeting were Treasure Jessie Cope, Community Service Director Loretta Washington, Membership Director Stephanie Wilkins, Family Activities Director Stephanie Tiller, Communications Director Amanda Rios, Legislative Director Burton Eller, Overseer and Youth Activities Director, Leroy Watson, Treasurer Richard Weiss and guest Peg Landry.

MINUTES

Secretary Weiss read the December 11, 2018 minutes.  They were passed as amended to include the phrase “We continue to search for two teachers to attend.”

TREASURER’S REPORT

A sum of $2,500 was granted to Foster Our Future from the Kile Fund. There is an outstanding bill of $300.00 for annual dues to National Ag in the Classroom (NAIC).  Jessie Cope moved and Loretta Washington seconded to pay the bill from the Kile Fund.  The motion passed.

Discussion followed regarding future NAIC expenses to attend its April 15 to 17 conference in Saratoga Springs, New York. NAIC pays travel and lodging and some meal expenses. Travel expenses include 50 cents mile travel by car.  Registration fee is $50.00 for the first representative and $65.00 for the second. Joan explained that the conference will have speakers, show materials for the classroom and foster good ideas in general. She also pointed out that Potomac is being mentored by the state of Maine NAIC and in the future, she will get more involved in NAIC and the Grange Foundation, as she plans to retire soon.

Jessie Cope moved that Potomac send a second person to the conference and pay the extra expense from the Kile Fund.  There will not be extra travel expense, as they will drive to Saratoga Springs. The motion passed.

COMMITTEE REPORT

Legislative Committee chairman Burton Eller reported that the government shut down will impact Farm Services programs, SNAP programs, school lunch and child nutrition programs.

There were no other committee reports.

OLD BUSINESS

Loretta Washington and Charlene Espenshade will attend the February 5 Foundation for Food and Agriculture “Foster Our Future” event at the Ronald Reagan Building in the afternoon and Joan, Amanda Loretta and Burton will attend in the evening.

The Potomac Grange “Spring Fling” will be held Wednesday, March 6 in the Goss Conference Room from 4:00 p.m. to 9:00 p.m.

NEW BUSINESS

It was moved that the Kile Fund supply $2,000 for the 2019 Fly In.  Burton will use $1,600 for two scholarships and the remainder for miscellaneous expenses such as Congressional Guide books. The motion passed. All Potomac Grange members are invited to the Monday,

April 29 orientation session.

There is good possibility that NJ Granger will be a 2019 intern while a student at American University.

There was no further business and the meeting adjourned at 12:59 p.m.

 

Respectfully submitted,

Richard Weiss, Secretary
Potomac Grange #1

October 3, 2018 Meeting Minutes

President Joan C. Smith called the meeting to order via telephone at 12:05 p.m. EDT. Also, on line were Treasurer Jessie Cope, Flora Stephanie Wilkins, Amanda Brozana Rios, Overseer Leroy Watson, Executive Committee member Sheri Watson, Secretary Richard Weiss, National Grange Legislative Director Burton Eller, National Grange Convention/Operations Director Stephanie Tiller and Peg Johnson.

MINUTES

The September 5, 2018 minutes were passed as amended to reflect that Potomac Grange #1 will participate in the Foundation for Food and Agriculture Research February 5, 2019 event at the full $2,500 sponsor level. The National Grange Foundation will also contribute at that level.

TREASURER’S REPORT

Current Operating Fund balance at BB&T Bank is $3,066.96.
Current Kile Fund balance at PNC Bank is $40,307.54.  This includes a $25,000 monthly loan repayment from the National Grange.

OLD BUSINESS

Amanda is working with an artist who is doing drawings of agricultural scenes within the District of Colombia. These will be used in the Ag in the Classroom program. So far, the artist has worked on drawings of the National Arboretum and the Tidal Basin cherry trees. Thoughts for other scenes include the USDA vegetable garden and perhaps animal scenes from the National Zoo. We should see finished work by Thanksgiving.

The National Agriculture in the Classroom organization is encouraging Potomac Grange #1 to apply for a $15,000 Fire Up grant to take the paper-based Junior Passport Program in initial development by the National Junior Grange Director Samantha Wilkins to app-based digital form.

The app would allow kids with cell phones/tablets to upload their progress toward earning passport seals from Junior Grange and get digital passport stamps.

NEW BUSINESS

The National Grange has purchased a hydraulic arm robot that can perform several tasks. Amanda and others were able to program the robot in a few hours. Accordingly, Amanda moved that Potomac Grange reimburse National the $640 purchase price and give the robot to the Junior Grange to help Juniors learn programing.

In discussion that followed, it was suggested that a direct payment to the National Grange from the Kile Fund might violate the trust’s guidelines. Accordingly, Leroy Watson moved that the motion be amended to have the payment made to the National Grange Foundation and that it be based on a written request from the Junior Grange Department. A further amendment increased the payment to $700.00 to cover related shipping and other expenses.

Both amendments were approved, and the motion passed as amended.

There will not be a Potomac Grange November meeting due to the National Convention. The next meeting will be a wine, cheese and gift exchange holiday meeting on December 12.

Joan Smith was confirmed as the Potomac Grange representative to the National Convention and Leroy Watson will be the alternative representative.

It was moved seconded and passed to contribute $1,000.00 from the Kile Fund to the North Carolina Relief Fund for farmers who lost crops in Hurricane Florence. The North Carolina State Grange will be notified of the contribution.

GRANGERS IN NEED

We recognized Oklahoma State Grange President Billy Schufeldt and Oklahoma State Grange Lecturer Ann Keeton as Grangers in need.

There was no further business and the meeting adjourned at 1:05 p.m.

Respectfully submitted,

Richard Weiss, Secretary
Potomac Grange #1

September 5, 2018 Meeting Minutes

President Joan Smith called the meeting to order at 12:05 PM in the National Grange Goss conference room via conference call.  In physical attendance was Joan Smith, Jessica Cope, Stephanie Wilkins, Amanda Brozana-Rios and Stephanie Tiller.  On the conference line were, Burton Eller, Leroy Watson and Cheri Watson.

MINUTES

President Joan Smith read the June 6 minutes which were approved with no additions or corrections.

TREASURER’S REPORT

BB&T Operating account balance $3,139.91. The PayPal function has been added to our website by Stephanie Wilkins for payment of dues by our membership.

PNC, KILE Fund, balance will be reported at our next meeting as access to the account is still being worked. National Grange is up-to-date with all of its monthly loan payments to us reference the $25,000 loan provided to support the Boiler repairs.

Motion made to add a donation button on our website for members to utilize when paying their dues.

OLD BUSINESS

NAITC -Joan C. Smith provided a report of the National Agriculture in the Classroom Conference held in Portland Maine and the presentation of the Agriculture Advocate award to Maggie McKeen, New Mexico on behalf of the National Grange Foundation. A thank you note was received and read from Mrs. McKeen.

DC AITC – Amanda presented that Annie Montes has volunteered to develop coloring pages dealing with agriculture laid against the Washington DC landscape/landmark background that we could use for our AITC DC program. (i.e. Bee Hive on our roof, Arboretum carp fish and bonsai trees, White House National Christmas Tree, farm animals at the National ZOO, etc.) This idea was found favorable and Amanda will pursue this further. The idea is that PG#1 would provide the pages to schools/teachers along with maybe a seed pack or other items for their use in support of agriculture in their curriculum.

NEW BUSINESS

Foundation for Food and Agriculture Research (FFAR) will hold a “Foster our Future, cultivate, discover, grow” event in WDC on Feb 5, 2019 at the Ronald Reagan Building. The National Grange Foundation is a $2,500 sponsor. PG#1 agreed to sponsor FIAA at the $2500 level itself and thereby will receive 4 tickets to the event which we would then distribute to two teachers to attend the event and 2 Potomac members to attend.

GOOD OF THE ORDER

Dick Weiss is in the hospital with a foot injury. Stephanie Tiller to send a dish garden/balloons to him from PG#1.

All members of PG#1 to be emailed to support the Good Day Magazine and to provide the link to sign up for a subscription.

There was no further business and the meeting adjourned at 12:40 p.m.

Respectfully submitted,

Joan C. Smith, President
Potomac Grange #1

June 6, 2018 Meeting Minutes

President Joan Smith called the meeting to order via telephone at 12:07 p.m. Also on line were Treasurer Jessie Cope, Secretary Richard Weiss, and Amanda Brozana-Rios.

MINUTES

Secretary Weiss read the May 2 minutes.  There were no additions or corrections.

TREASURER’S REPORT

Treasurer Cope reported a balance of $2,952.08 in the BB&T Operating account as of June 6.
There was no Kile Fund update at this time.
Jessie, Joan and I visited BB&T and changed the signatories on our account there and changed them at PNC via email.
Jessie set up a Pay Pal account with BB&T so dues can be paid directly into our account from the Potomac Grange web site. Stephanie Wilkins will set up a “Pay Now” button on the site.

OLD BUSINESS

National Agriculture in the Classroom Annual Conference – Banners and /brochures will be sent soon to the Holiday Inn Convention Center in Portland, Maine. The material is for the Potomac Grange booth at the Ag in the Classroom June 25th to 29th convention. The National Grange board has decided National will pay the out and back shipping expenses.  Joan Smith’s car travel, meals and hotel expenses will be covered by the Kile Fund.

Joan will present the National Grange Advocacy Award at the Wednesday night banquet.  The recipient is determined by the Ag in the Classroom board of directors. Next year’s convention will be June 18 to 21 in Little Rock, Arkansas.

GOOD OF THE ORDER

We have three interns with us at the national office who come by way of the Fund for American Studies. Two of them are assisting with research on food security and food literacy and potential programs and outreach related to these issues.

There was no further business and the meeting adjourned at 12:40 p.m.

Because of conflicts with holidays, the next meeting will be September 5.

 

Respectfully submitted,

Richard B Weiss

Secretary, Potomac Grange #1

April 11, 2018 Meeting Minutes

President Joan C. Smith called the meeting to order at 12:05 p.m. EDT via telephone from the National Grange Building in Washington, DC. Also present in the building were Lady Assistant Stewart Jessie Cope, Flora Stephanie Wilkins, Treasurer Amanda Brozana Rios, National Grange Legislative Director Burton Eller, National Grange Sales, Benefits and Program Director Loretta Washington and National Grange  Convention/Operations Director Stephanie Tiller. On the line from New Hampshire were Overseer Leroy Watson and Executive Committee member Sheri Watson and from DC, Secretary Richard Weiss.

The January 16, 2018 minutes were approved as read by Secretary Weiss.

TREASURER’S REPORT

Treasurer Amanda Rios submitted her resignation as treasurer and recommended Jessie Cope, who has been handling much of the finances already, for the position.  Jessie was nominated and elected as the new Treasurer. Her current position as Lady Assistant Steward will be left vacant until regular elections in June.  Jessie reported the following:

  • Potomac Grange has received March and April payments from National Grange towards Potomac’s $25,000 Grange building cooler replacement loan.
  • Potomac reimbursed National $47.45 for part of the March 12 party expenses.
  • Potomac has contributed $2,200.00 from the Kile Fund to help support the National Grange Legislative Fly-in.

LEGISLATIVE COMMITTEE REPORT

Thirty attendees from fourteen states will participate in next week’s Fly-in.  Monday morning briefings will cover health care, broad band, and labor shortages.  The latter will be presented by a new member from New York state. In the afternoon members will have a briefing by the USDA at the agency’s DC headquarters.

OLD BUSINESS

Jessie Cope will join Joan at the April AITC Leaders Summit in Chicago and will be attending the workshops.  Jessie will also help cover concurrent sessions during the conference.  Because USDA covers travel and meal costs the only additional cost will be her $100.00 registration fee.  It was moved, seconded and passed to pay the fee from the Kile Fund.

In June, Joan will attend the annual Ag in the Classroom conference, where Joan will present the National Grange Foundation Agriculture Advocacy Award to a recipient chosen by the NAITC BoD with a $3,500.00 Advocacy Award

Amanda, National Communications Dir, thanked Joan and Jessie for handing the Registration at the Mid-Atlantic Leaders’ Conference held in Westminster, MD in March.  She also thanked each of them for the workshops they presented.  Potomac Grange was well represented

Leroy will submit a few leftover expenses from last year’s National Convention.

NEW BUSINESS

There was consensus to move our meeting day to Wednesday in response to requests from Dick Weiss and Burton Eller who often have conflicts with other ag related meetings on Tuesdays.  It was decided to go with the first Wednesday of each month.  Accordingly, the next meeting will be May 2.

Amanda Rios presented the following resolution for consideration:

RESOLVED that Potomac Grange #1 establish a PayPal account linked with our checking account that allows for the electronic transfer of funds for dues and donations and be it further
RESOLVED that Potomac Grange #1 add a processing fee to all dues collected electronically of no less than 5% per transaction

During discussion it was pointed out that Stephanie Wilkins needs to be notified of who pays and for what kind of membership as she keeps the membership list up to date.  She will be included on the email notification list.  The resolution passed.

GOOD OF THE ORDER

President Smith thanked Grange Building management for the new lighting and painting in the entrance hall.  She pointed out the need for refurbishing the brass entry doors and elevator doors.  Stephanie Tiller noted that said work is scheduled and will run $700.00 to $1,000.00.

There was no further business and the meeting adjourned at 1:00 p.m.

 

Respectfully submitted,

Richard B Weiss

Secretary, Potomac Grange #1

January 16, 2018 Meeting Minutes

President Joan Smith called the meeting to order via telephone from the National Grange building in Washington, DC at 12:05 p.m. EST. Others on the line from the Grange Building were Lady Assistant Stewart Jessie Cope, Flora Stephanie Wilkins and National Grange Sales, Benefits and Program Director Loretta Washington. On the line from New Hampshire were Overseer Leroy Watson and Executive Committee member Sheri Watson and from DC, Secretary Richard Weiss.

The October 17, 2017 minutes were approved as read by Secretary Richard Weiss. It was also pointed out that at our December 12, 2017 holiday gathering, we voted to send one representative to the April 16 to 18, 2018 National Ag in the Classroom meeting in Chicago.

TREASURER’S REPORT

As of December 30, 2017:
Kile Fund balance – $46,803.07
Operating fund balance- $823.00

OLD BUSINESS

  • Cost to ship the National Ag in the Classroom display from the National Convention site in Portland, Oregon to the University of Utah by UPS was $67.55. Jessie Cope moved and Stephanie Wilkins seconded that the bill be paid from the Kile Fund. Motion passed.
  • President Joan Smith has received a copy of the National Grange’s promissory note to Grange Advocacy for the loan toward replacement of the Grange Building cooler. Joan will edit it to reflect Potomac Grange’s $25,000.00 loan for the same purpose. She will be the signer and the loan will then be processed from the Kile Fund.
  • The Potomac Grange E-membership resolution was approved at the 2017 National Convention in Portland, Oregon and will be represented at the 2018 convention in Stowe, Vermont. (See October 17, 2017 minutes for resolution details.)
  • Potomac Grange #1 will be recognized by the National Grange for its $500.00 “Friends” membership to the 150th Anniversary Gala. Thanks to Jessie Cope, Potomac also provided close to $700.00 worth of items for the silent auction.

NEW BUSINESS

  • The National Grange, through the Grange Foundation, will present a $3,500.00 National Ag in the Classroom Advocacy Award to the person or persons best promoting agriculture during 2017. It will be presented at the National Ag in the Classroom June 2018 convention in the state of Maine. There was consensus that Joan be our representative at the convention and that rather than splitting her expenses with the Grange Foundation, Potomac Grange cover all her expenses from the Kile Fund. Leroy Watson so moved and Jessie Cope seconded. The motion passed. Because USDA covers most of the hotel and meal expenses and Joan plans to drive to Maine, expenses should only be between $500 and $800.
  • It was moved seconded and passed to pay the 2018 $300.00 National Ag in the Classroom annual dues from the Kile Fund.
  • Amanda Brozana-Rios and Joan Smith are preparing Potomac Grange’s WDC annual report to the National Ag in the Classroom headquarters in Tampa, Florida. Our report will be compiled with those of other states and presented to the USDA.
  • Jessie Cope moved and Leroy Watson seconded that Potomac Grange send Joan Smith to the National Grange Masters Conference in Clackamas, Oregon March 2 to 4, 2018. Estimated cost is $950.00 to be paid out of the Kile Fund. By attending she will also be able to participate in the Grange Foundation Board meeting of which she is a member.

GOOD OF THE ORDER

Amanda Brozana-Rios is home ill.  She managed to get The Patrons Chain out before succumbing, and the 180 page “Good Day”.

There was no further business and the meeting adjourned at 1:05 p.m. EST.

The next meeting will be February 20th at noon.

The annual “good weather” holiday party will be March 20, the first day of Spring.

 

Respectfully submitted,

Richard B Weiss

Secretary, Potomac Grange #1