By Joan C. Smith, President, Potomac Grange #1
Today’s global economy demands that every participant have access to reliable, high-speed Internet in order to attain a level playing field to actively participate […]
President Joan Smith called the meeting to order via telephone at 9:10 a.m. Also present via telephone were Steward Amanda Brozana and Assistant Steward Austin Miller. Present in the 10th floor Saunders Library of the National Grange Building in Washington, DC were Lady Assistant Steward Jessie Cope, Flora Stephanie Wilkins, Chaplain Grace Boatright, Secretary Richard Weiss, National Grange Controller Andrew Sampson and National Grange Legislative Director Burton Eller.
The minutes from the July 17, 2014 meeting were read and approved as corrected to reflect that T-shirts for the Youth Drill Team will be given by June and Mary Justi, not to them.
While the current operating account balance is not available at this time, Andrew Sampson did report the following:
$85.00 in new member dues has been deposited to the Operating Account.
$87.00 for 2nd quarter dues has been paid to the National Grange.
$10.25 is owed to the National Grange store and will be paid the week of September 22.
As of 8/31/2014 the Kile Fund balance at PNC Bank was $40,388.91.
There seems to be some confusion regarding the Kile Fund 2013 990 as we have two letters from the IRS, the first stating that a filing extension has been granted and a later one denying it. Andrew will meet with our new CPA on September 24 to straighten things out.
The National Arboretum has notified Samantha Johnson that an alternative naming opportunity exists for the $3,500.00 Potomac Grange contributed in 2012 for a “Solar Demonstration Kiosk” that the Arboretum later decided not to build. Potomac Grange has asked for suitable alternatives or the money back. This issue will be taken up at the next meeting when Samantha is back.
There still is no formal estimate for the Grange Building kitchen renovation. It was decided to defer this issue to February, as the status of the Grange Building is uncertain at this time.
Before moving to old business, there was discussion regarding Potomac Grange representation at the National Convention. There was consensus that Dick Weiss be the Potomac representative with Grace Boatright as a possible co-representative. Weiss expressed some concern about being cast into the role of 2016 convention coordinator. After some discussion, it was decided that Dick, Joan and Jessie will work together on the coordination task. Accordingly the following will take place:
Jessie will figure out a time and place at the convention to hold the 2016 convention committee meeting.
Weiss will notify the State Masters of the sponsoring states of the meeting and ask that they have representatives present.
The three of us will meet to determine what tasks need to be performed and what each state might do.
We will check with Leroy to determine if the Potomac Grange Operating Account or the Kile Fund pays representatives expenses.
It was decided that Potomac Grange’s convention holiday gift would be a candy bar with a Potomac Grange message labeled on it, perhaps something about the 2016 convention. Amanda Brozana will be asked to work up a design.
Other New Business
There was consensus to hold the Potomac Grange holiday event on Tuesday, January 13, 2013 and have it catered in the Grange Building. President Smith will arrange an educational presentation by One Country Connected, an organization supporting the extension of broad band communication throughout rural America.
Jessie Cope informed us that the Maryland State Grange invited Potomac Grange members to join them on a tour of Gettysburg on Saturday, September 19.
The National Grange sent a letter to all Granges asking members to contribute $10.00 each to National to defray legal costs arising from trade mark issues and the California situation.
There was no further business and the meeting adjourned at 10:40 a.m.
The next meeting will be October 21, 2014.
Richard B. Weiss, Secretary
Potomac Grange #1
Secretary Richard Weiss called the meeting to order at 9:05 a.m. in the 10th floor Saunders Library of the National Grange building in Washington, DC. Also present were Flora Stephanie Wilkins, Lecturer Samantha Johnson, Steward Amanda Brozana, Assistant Steward Austin Miller, National Grange Controller Andrew Sampson and new member Allison Archambault. President Joan Smith joined the meeting at 9:15 a.m.
The minutes of the June 17, 2014 meeting were approved as read.
Lecturer Johnson presented the following financials.
Kile Fund – As of June 30, 2014 the Kile Fund balance at PNC Bank was $41,664.93. A transfer of $2,229.71 was made during June and several checks written in June have yet to clear.
Potomac Grange still owes National Grange $477.02 for costs relate to the World War ll Patriot Program. Kile Fund check number 1750 was cut at the end of the meeting.
There was no report on the Operating Account as the electronic data was not accessible at the time due to password problems.
Lecturer Johnson received a response from the National Arboretum regarding construction status of a Solar Demonstration Kiosk towards which Potomac Grange contributed $3,500.00 in 2012. Apparently because any extra energy would not be returned to the grid due to the fact that the garden does not have electrical access, the US National Arboretum Partnership changed its mind on assisting in the installation of the solar panels.
Charla Wanta of the Arboretum asked if Potomac Grange would consider contributing the $3,500.00 towards youth programs. Lecturer Johnson will ask for more details on the youth programs and a decision will be made at the next meeting in September.
Andrew Sampson reported that he has received approval for extension of Potomac Grange’s 2013 form 990.
Lady Assistant Steward Jessie Cope has the estimate for upgrading the National Grange kitchen. She was absent due to illness in her family and the matter will be taken up at the next meeting.
Amanda Brozana presented two designs for the Youth Program T-shirts in honor of Wib Justi. Consensus was for a voice bubble containing Wib’s famous “I’d be delighted.” quote. It was decided that Potomac Grange will purchase an initial 20 T-shirts so that the supplier can go into full production. Thus shirts will be available for sale at the November convention. The 20 shirts will be given to the youth drill team by June and Mary Justi. The purchase will be made from the Kile Fund.
Allison Archambault suggested Potomac Grange consider planting a garden on the National Grange building roof or painting the roof white to save energy. We will look into that with building engineer Sandor Szima.
There was no further business and the meeting adjourned at 10:05 a.m.
The next meeting will be September 16, 2014.
Richard B. Weiss, Secretary
Potomac Grange #1
President Joan Smith called the meeting to order at 9:20 a.m. in the 10th floor Saunders Library of the National Grange Building in Washington, DC. Also present were Lecturer Samantha Johnson, Lady Assistant Steward Jessie Cope, Chaplain Grace Boatright, Treasurer Bobbie Rencevicz, Assistant Steward Austin Miller, Flora Stephanie Wilkins, Steward Amanda Brozana and Secretary Richard Weiss.
Minutes from the December 10, 2013 holiday meeting were approved as read.
As of December 31, 2013 the Kile Fund balance at PNC Bank was $37,395.55
A payment of $2,569.95 was received from the trust in December 2013.
The Operating Fund balance at BB&T Bank was not available. It was surmised that the bank is still emailing statements to Amber and not Bobbi. Amber’s email has been deactivated.
Samantha Johnson advised the meeting that Potomac Grange holds a U.S. Savings Bond which is currently worth $340.24 and could be cashed now. It was decided to wait until the maturity date of June 20, 2014 as the bond is paying 4% and the Operating Fund is sound.
Bills to be paid:
$395.88 to Richard Weiss for 2013 convention expenses. To be paid from the Kile Fund
$867.50 to National Grange for the Potomac Grange holiday dinner. To be paid from the Kile Fund
$72.00 to the National Grange for 4th quarter 2013 dues. To be paid from the Operating Account.
$136.00 to the National Grange for bonding insurance. To be paid from the Operating Account.
An estimated $325.00 to the National Grange for materials and postage for the World War II Patriots Program. This will be finalized when exact postage is determined and will be paid from the Kile Fund.
PR/Communications Committee – Amanda Brozana
Amanda will work with Stephanie on updating the Potomac Grange web site.
The Grange Connect photo CD program at the 2013 convention received mild attention.
IT Committee – Stephanie Wilkins
Stephanie and Dick Weiss have cleaned up the members list by eliminating many no pays and feel the list is now accurate. Weiss stated that the number of Golden Sheafs was reduced from eight to four, as we could really only identify four.
Program Committee – Samantha Johnson
Samantha and Austin Miller are starting work on the Korean War Patriots Program. They will try to get interviews with Korean War veterans.
Junior Report – Joan Smith and others.
Jodi Salley will do Grange Radio interviews about her three children who are 10, 7 and 5.
There was discussion about the new Junior Grange rule which allows juniors to affiliate with a state Grange, not necessarily a Subordinate. This might allow Potomac Grange to create a “virtual” Junior Grange with juniors from outside DC.
Membership – Joan Smith
Leroy Watson picked up regalia from Potomac Grange for his Wisconsin Junior Grange.
Tennessee continues work on opening a new Grange in that State.
Potomac Grange #1 will host the 2014 Eastern Regional Youth Conference on April 4 and 5. It has been decided to couple this with the annual Legislative Fly-in on April 7 and 8.
Anticipated Expenses to be paid from the Kile Fund and Registration Fees:
50 Metro Smart Cards at $17.00 each ($2.00 for the card. $15.00 in fare.) – $850.00
Meals Friday dinner, Saturday breakfast and dinner, Sunday breakfast and lunch for those staying over for the Fly-in. – $1,000.00
Ford’s Theater Tour – $200.00
Lodging – It was decided not to use the 4H facility due to minimums and expensive requirements such as mandatory breakfast purchase from 4H. After discussion, it was decided to block rooms in a few hotels, but let the youth groups do their own bookings.
Registration fees. 14 years and up – $30.00, Under 14 – $15.00.
Friday, April 4 at National Grange Building, Goss Conference Room
Early evening – Grange Jeopardy while youth arrive.
9:00 p.m. Sign a Song and Public Speaking Contests. (Samantha Johnson to contact Gallaudet for judges.)
Saturday, April 5:
9:00 – Work shop at Grange Building
Lunch- Community Service serving at Martha’s Table. Having lunch there.
2:00 p.m. – Ford’s Theater Tour
6:00 p.m. – Drill teams in Lafayette Park followed by dinner in the Grange Building. Grange Radio interviews in the evening.
Sunday, April 5
a.m. – Breakfast and Korean War speaker and certificate presentation.
p.m. – Work on Grange historical documents in sub-basement.
Monday, April 6
a.m., – Possible Pentagon tour.
p.m. – Fly-in.
There was no further business and the meeting adjourned at 11:45 a.m.
Richard B. Weiss, Secretary
Potomac Grange #1